AR & Disbursement Assistant

Industri-X Maintenance Solutions Inc.; Laguna; On-site; PHP 334,800 - 502,200; Full time

Job summary

A financial services company in Laguna seeks an experienced financial accountant to support the Finance Team. The role involves processing payments to vendors, maintaining accurate financial records, and assisting in audits. The ideal candidate has a Bachelor's degree in Accountancy and at least two years of relevant experience. Strong skills in ERP systems and Excel are essential, along with good communication and problem-solving abilities. The position requires a proactive approach to meet compliance and financial targets.

Qualifications

• At least two years of experience in financial accounting work.
• Knowledge of basic taxation and accounting standards related to payables.
• Knowledge of banking transactions.

Responsibilities

• Prepare check vouchers and payment runs in compliance with Limits of Authority.
• Ensure timely payments to vendors.
• Maintain accurate client and vendor master data and documentation.
• Assist the Assistant Accounting Manager during audits.

Skills

Proficiency in ERP systems or accounting software

Proficiency in Microsoft Excel

Good communication skills

Problem-solving skills

Effective teamwork

Education

Bachelor of Science in Accountancy

Job description

Qualifications and Responsibilities

• A graduate of the Bachelor of Science in Accountancy.
• At least two (2) years in financial accounting work.
• Proficiency in ERP systems or any accounting software and Microsoft Excel.
• Knowledge of basic taxation and other accounting standards relating to payables.
• Knowledge of banking transactions.
• Good communication and problem-solving skills and an effective team player.
• Preferably around San Pedro, Laguna.
• Can start immediately.

Job Summary

Contribute to meeting the overall objectives of the Finance Team by ensuring that expenses and payables are properly supported and validated, payments are processed and released on time or as required, and by proactively providing support and assistance to other teams in compliance with various requirements.

DUTIES AND RESPONSIBILITIES

I. Disbursement

• Prepare check vouchers and payment runs in compliance with Limits of Authority.
• Processing payment of replenishments.
• Ensure timely payments to vendors.
• Application of CNs and DNs against accounts.
• Effect other adjustments to accounts.
• Sending of payment advice with an itemized schedule of accounts paid.
• Assist in processing online payments of QED affiliates/subsidiaries.

Il. Receivables and Collections

• Preparation and analysis of weekly and monthly AR reports.
• Receivables monitoring and regular reconciliation with clients.
• Follow up on outstanding receivables and escalated overdue accounts.
• Receipt, acknowledgment, and recording of collection.
• Reconciliation of payments and collation of BIR Form 2307 from clients.
• Maintain accurate customer aging reports and update collection status.
• Other required coordination with clients and project staff.

II. Compliance

• Maintain accurate client and vendor master data and documentation.
• Support internal and external audits by providing AP-related schedules and documents.
• Preparation of BIR attachments for various tax returns.
• Cash count at SPL at least once every quarter.

IV. Record keeping

• Filing/safekeeping of vouchers and other documents.
• Update contracts, agreements, and other relevant files.

V. Others

• Assist the Assistant Accounting Manager during quarterly and annual audits and other various functions as required.
• Preparation of an alphalist for BIR filing.
• Preparation of the monthly meterage bonus for project employees.
• Assist the Finance Manager in processing online payments of QED Affiliates/Subsidiaries.
• Strengthening and promoting a "DUTY OF CARE" mindset.
• Comply with all quality, safety, health, and environment requirements (i.e., wearing of PPE) and observe all company policies and procedures.
• Collating documents for various accreditations of clients.
• Perform other tasks that may be assigned by the superior from time to time.
• Assist in ad hoc projects.