Accounting Assistant (Accounts Payable)

JF Draf Corporation; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Opportunities for promotion

Paid training

Job summary

JF Draf Corporation in the Philippines seeks an Accounts Payable professional to support financial operations. You will process payments, verify invoices, reconcile accounts, and maintain payment records with accuracy.

You will coordinate with vendors, assist with payroll-related expense processing, prepare monthly reports, and contribute to ongoing improvements of the payment workflow to ensure timely disbursements.

Qualifications

• Bachelor's degree preferred.

Responsibilities

• Process payments and control expenses by receiving payments, verifying, and reconciling invoices for processing.
• Keep track of all payments and expenditures including payroll, POs, invoices, statements, etc.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Maintain historical records.
• Pay employees by verifying expense reports and preparing pay checks.
• Pay vendors by scheduling pay checks and ensuring payment is received for outstanding credit; respond to vendor inquiries.

Education

Bachelor's (Preferred)

Job description

Accounts Payable involves providing financial, administrative, and clerical support to the organization. The role is to complete payments and control expenses by receiving payments, verifying, and reconciling invoices for processing. It also highlights the day-to-day management and monitoring of all payment cycle activities in a timely and efficient manner.

Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.

Reconciling processed work by verifying entries and comparing system reports to balances

Maintaining historical records

Paying employees by verifying expense reports and preparing pay checks

Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance

Preparing analyses of accounts and producing monthly reports

Continuing to improve the payment process

Checks all the necessary documents (e.g. Invoices, SOAs) for appropriate documentation and approval prior to payment.

Prints and obtains signatures on all accounts payable checks.

Distributes the signed checks to designated entities as required

Answers all vendors’ inquiries.

Maintains accounts payable spreadsheets.

Ensures timely turnover of loan documents to company point person for timely salary deductions

Facilitates reconciliation with vendors

Preparation and distribution of forms 2307 to vendors

Monitoring of status and reversal of unapplied payments and initiates follow-up of long outstanding accounts.

Preparation of Statement of Accounts to respective entities (Rentals, Utilities sharing and other expenses)

Checking and reviewing of transportation/expense report of employees who went on official business visit/meetings/trips

Journal entry preparation (expense reflected from reimbursement summary, FER and other adjustments).

Preparation of monthly Cash Disbursement Register

Monthly analysis of expenses

Encode BI Vat Relief using application of BIR

Consolidate expense from CDR and Journal Entries

Ensure the hard and soft copy of all CDR, Journal entry summary and attachment are properly filed to its respective file with labelling and with soft copy and back up on the public folder.

Perform other functions that may be assigned from time to time

Job Type: Full-time

• Opportunities for promotion
• Paid training

Job Type: Full-time

Education:

Bachelor's (Preferred)