AR & Disbursement Assistant

Quest Exploration Drilling (Philippines), Inc; Bulacan; On-site; PHP 446,400 - 725,400; Full time

Job summary

Quest Exploration Drilling (Philippines), Inc is seeking a Finance Accountant to support the finance team by ensuring expenses and payables are properly validated, and payments are processed on time. You will handle disbursements, AR, and compliance tasks with accuracy.

The ideal candidate has a Bachelor of Science in Accountancy, at least two years in financial accounting, strong Excel and ERP skills, and the ability to start immediately. Based in Bulacan, Philippines.

Qualifications

• Bachelor of Science in Accountancy required.
• Minimum two years in financial accounting.
• Proficiency in ERP systems or any accounting software and Microsoft Excel.
• Knowledge in basic taxation and other accounting standards related to payables.
• Knowledge in banking transactions.
• Attention to detail and accuracy.
• Strong organizational and time management skills.
• Good communication and problem-solving skills.
• Strong results orientation.
• Immediate availability.

Responsibilities

• Prepare check vouchers and payment runs in compliance with Limits of Authority.
• Process replenishment payments and ensure timely vendor payments.
• Apply CNs and DNs to accounts and perform adjustments.
• Send payment advices with itemized schedules of accounts paid.
• Assist online payments for QED affiliates/subsidiaries.
• Prepare and analyze AR reports; monitor receivables and reconcile with clients.
• Follow up on outstanding receivables and collect overdue accounts.
• Record collections and reconcile payments; collate BIR Form 2307.
• Maintain accurate client and vendor master data; support audits.
• Prepare BIR attachments for tax returns and quarterly cash count.
• File and safekeep vouchers; update contracts and files.

Skills

Attention to detail

Initiative

Organizational skills

Time management

Communication skills

Problem solving

Results oriented

Education

Bachelor of Science in Accountancy

Tools

ERP systems or accounting software

Microsoft Excel

Job description

Job Summary:

Contribute to meeting the overall objectives of the Finance Team by ensuring that expenses and payables are properly supported and validated, payments are processed and released on time or as required, and by proactively providing support and assistance to other teams in compliance with various requirements.

DUTIES AND RESPONSIBILITIES

I. Disbursement

• Prepare check vouchers and payment runs in compliance with Limits of Authority.
• Processing payment of replenishments.
• Ensure timely payments to vendors
• Application of CNs and DNs against accounts.
• Effect other adjustments to accounts.
• Sending of payment advice with an itemized schedule of accounts paid.
• Assist in processing online payments of QED affiliates/subsidiaries.

Il. Receivables and Collections

• Preparation and analysis of weekly and monthly AR reports.
• Receivables monitoring and regular reconciliation with clients.
• Follow up on outstanding receivables and elevate overdue accounts.
• Receipt, acknowledgment, and recording of collection.
• Reconciliation of payments and collation of BIR Form 2307 from clients
• Maintain accurate customer aging reports and update collection status.
• Other required coordination with clients and project staff.

II. Compliance

• Maintain accurate client and vendor master data and documentation.
• Support internal and external audits by providing AP-related schedules and documents.
• Preparation of BIR attachments for various tax returns.
• Cash count at SPL at least once every quarter.

IV. Record keeping

• Filing/safekeeping of vouchers and other documents
• Update contracts, agreements, and other relevant files.

QUALIFICATIONS

• A graduate of the Bachelor of Science in Accountancy.
• At least two (2) years in financial accounting work.
• Proficiency in ERP systems or any accounting software and Microsoft Excel.
• Knowledge in basic taxation and other accounting standards relating to payables.
• Knowledge in banking transactions.
• Attention to detail and accuracy.
• Have initiative and strong organizational and time management skills.
• Good communication and problem-solving skills.
• Strong results orientation (ability to consistently deliver against excellent planning & organizing capabilities).
• Can start immediately.