AR & Disbursement Assistant

Quest Exploration Drilling (Philippines), Inc; Laguna; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading exploration and drilling company in Laguna seeks a Finance Officer to manage disbursements, oversee receivables, and ensure compliance with financial regulations. Candidates should have a Bachelor of Science in Accountancy and at least two years of financial accounting experience. Proficiency in ERP systems and Microsoft Excel is required, along with strong organizational and communication skills. This role will support the overall objectives of the Finance Team and contribute to company success.

Qualifications

• At least two years in financial accounting work.
• Knowledge in basic taxation and accounting standards.
• Ability to work well both independently and as part of a team.

Responsibilities

• Prepare check vouchers and payment runs in compliance with Limits of Authority.
• Assure timely payments to vendors.
• Monitor receivables and perform regular reconciliation.

Skills

Proficiency in ERP systems

Microsoft Excel

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Education

Bachelor of Science in Accountancy

Job description

Job Summary:

Contribute to meeting the overall objectives of the Finance Team by ensuring that expenses and payables are properly supported and validated, payments are processed and released on time or as required, and by proactively providing support and assistance to other teams in compliance with various requirements

DUTIES AND RESPONSIBILITIES

I. Disbursement

• Prepare check vouchers and payment runs in compliance with Limits of Authority.
• Processing payment of replenishments.
• Ensure timely payments to vendors
• Application of CNs and DNs against accounts.
• Effect other adjustments to accounts.
• Sending of payment advice with an itemized schedule of accounts paid.
• Assist in processing online payments of QED affiliates/subsidiaries.

Il. Receivables and Collections

• Preparation and analysis of weekly and monthly AR reports.
• Receivables monitoring and regular reconciliation with clients.
• Follow up on outstanding receivables and elevate overdue accounts.
• Receipt, acknowledgment, and recording of collection.
• Reconciliation of payments and collation of BIR Form 2307 from clients
• Maintain accurate customer aging reports and update collection status.
• Other required coordination with clients and project staff.

III. Compliance

• Maintain accurate client and vendor master data and documentation.
• Support internal and external audits by providing AP-related schedules and documents.
• Preparation of BIR attachments for various tax returns.
• Cash count at SPL at least once every quarter.

IV. Record keeping

• Filing/safekeeping of vouchers and other documents
• Update contracts, agreements, and other relevant files.

V. Others

• Assist the Assistant Accounting Manager during quarterly and annual audits and other various functions as required.
• Preparation of an alphalist for BIR filing.
• Preparation of the monthly meterage bonus for project employees
• Assist the Finance Manager in processing online payments of QED Affiliates/Subsidiaries.
• Strengthening and promoting a "DUTY OF CARE" mindset.
• Comply with all quality, safety, health, and environment requirements (i.e., wearing of PPE) and observe all company policies and procedures;
• Collating documents for various accreditations of clients.
• Perform other tasks that may be assigned by the superior from time to time.
• Assist in ad hoc projects

QUALIFICATIONS

• A graduate of the Bachelor of Science in Accountancy.
• At least two (2) years in financial accounting work.
• Proficiency in ERP systems or any accounting software and Microsoft Excel.
• Knowledge in basic taxation and other accounting standards relating to payables.
• Knowledge in banking transactions.
• Attention to detail and accuracy.
• Have initiative and strong organizational and time management skills.
• Good communication and problem-solving skills. and an effective team player.
• Ability to work with, develop, and lead multicultural teams.
• Must work well both independently and as part of a team.
• Strong results orientation (ability to consistently deliver against Excellent planning & organizing capabilities)