Accounting Assistant (Account Payable)

Melters Steel Corporation; Manila; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading construction material supplier in Manila is seeking an experienced Accounting Assistant for their Accounts Payable team. The ideal candidate will manage invoicing, vendor relations, and compliance with financial policies, ensuring accurate financial records and timely payments. Candidates should have a background in financial management or accounting with at least 3 years of relevant experience.

Qualifications

• At least 3 years of experience in accounting or finance.
• Willing to be assigned at Binondo Manila.

Responsibilities

• Process invoices and expense reports accurately.
• Prepare and process payments based on company policies.
• Maintain vendor accounts and resolve discrepancies.
• Review and reconcile month-end accounts payable.

Skills

Communication Skills

Management Skills

Microsoft Office

Accounting System Applications (SAP and/or Patty)

Education

BSBA Major in Financial Management or BS Accountancy

Job description

The Accounting Assistant (Accounts Payable) is responsible for accurately processing and recording all invoices, expense reports, and payments in a timely manner. They ensure compliance with company policies and procedures while maintaining accurate financial records. The Accounting Assistant (Accounts Payable) plays a vital role in managing vendor relationships and supporting the overall financial operations of the organization.

Responsibilities

• Invoice Processing: Receive and review invoices for accuracy, completeness, and proper authorization. Code invoices with appropriate general ledger account codes and enter them into the accounting system for payment processing.
• Payment Processing: Prepare and process payments, including checks, ACH transfers, and wire transfers, in accordance with payment terms and company policies. Verify payment accuracy and obtain necessary approvals before disbursing funds.
• Vendor Management: Maintain vendor accounts, including updating contact information, resolving discrepancies, and addressing inquiries regarding payment status or billing issues. Cultivate positive relationships with vendors to ensure timely receipt of goods and services.
• Expense Report Management: Review and process employee expense reports, ensuring compliance with company policies and verifying supporting documentation. Reconcile expense reports with credit card statements and reimburse employees for eligible expenses.
• Month-End Reconciliation: Perform month-end closing procedures for accounts payable, including reconciling vendor statements, identifying discrepancies, and resolving outstanding items. Prepare and analyze aging reports to ensure accurate reporting of payables.
• Recordkeeping and Documentation: Maintain organized and accurate records of all accounts payable transactions, including invoices, payments, and correspondence. Prepare and file documentation for audit purposes and assist with audit inquiries as needed.
• Policy Compliance: Adhere to internal controls and accounting policies to ensure compliance with regulatory requirements and financial reporting standards. Identify opportunities for process improvements and implement best practices to streamline accounts payable procedures.
• Communication and Collaboration: Collaborate with cross-functional teams, including purchasing, finance, and vendors, to resolve issues and optimize payment processes. Communicate effectively with internal and external stakeholders to facilitate prompt resolution of payment-related inquiries.

Qualifications

• BSBA Major in Financial Management or BS Accountancy graduate
• At least 3 years of experience
• Communication and Management Skills.
• Skilled in Microsoft Office
• Skilled in Accounting System Applications (SAP and/or Patty) is advantage
• Willing to be assigned at Binondo Manila