Administrative Specialist/Assistant

Jenna Mae Consumer Goods Retailing - Cainta; Rizal; On-site; PHP 279,000 - 390,600; Full time

Job summary

A retail company in the Philippines is seeking an experienced Administrative Assistant. The role involves managing schedules, handling communications, and supporting financial operations. Ideal candidates should possess strong organizational and communication skills and be proficient in office software. This is an excellent opportunity for those looking to advance their career in an administrative role.

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in office software, such as Microsoft Office Suite or Google Workspace.
• Strong organizational and time-management skills to handle multiple tasks efficiently.
• Excellent verbal and written communication skills.
• Attention to detail and a high level of accuracy in administrative tasks.
• Ability to work independently and collaboratively within a team.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with office equipment, such as printers, scanners, and phone systems.

Responsibilities

• Manage and organize schedules, appointments, and meetings for staff or executives.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Prepare and edit documents, reports, and presentations as needed.
• Maintain and update filing systems, both physical and digital.
• Assist in coordinating events, travel arrangements, and logistics for the office or department.
• Monitor and order office supplies, ensuring the workspace is well-stocked.
• Greet visitors and clients, providing a professional experience.
• Perform data entry tasks, maintaining the accuracy and confidentiality of information.
• Support financial operations by processing invoices, expense reports, and petty cash records.
• Assist with ad hoc tasks and projects as assigned by management.

Skills

Organizational skills

Communication skills

Time-management

Attention to detail

Tools

Microsoft Office Suite

Google Workspace

Job description

• Manage and organize schedules, appointments, and meetings for staff or executives.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Prepare and edit documents, reports, and presentations as needed.
• Maintain and update filing systems, both physical and digital, to ensure records are accurate and accessible.
• Assist in coordinating events, travel arrangements, and logistics for the office or department.
• Monitor and order office supplies, ensuring the workspace is well-stocked and organized.
• Greet visitors and clients, providing them with a professional and friendly experience.
• Perform data entry tasks, maintaining the accuracy and confidentiality of information.
• Support financial operations by processing invoices, expense reports, and petty cash records.
• Assist with ad hoc tasks and projects as assigned by management.

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in office software, such as Microsoft Office Suite or Google Workspace.
• Strong organizational and time-management skills to handle multiple tasks efficiently.
• Excellent verbal and written communication skills.
• Attention to detail and a high level of accuracy in administrative tasks.
• Ability to work independently and collaboratively within a team.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with office equipment, such as printers, scanners, and phone systems.