Administrative Specialist/Assistant

CBM FLUID SOLUTIONS OPC - Cainta; Rizal; On-site; PHP 223,200 - 334,800; Full time

Job summary

A local business in the fluid solutions industry in Rizal, Philippines is seeking an administrative assistant to provide support. Responsibilities include managing calls, assisting visitors, maintaining records, and scheduling. Ideal candidates will have a high school diploma, 1-2 years of experience, and strong communication skills. Proficiency in Microsoft Office is essential.

Qualifications

• 1-2 years of administrative or clerical experience preferred.
• Ability to work independently and as part of a team.

Responsibilities

• Answer and direct phone calls.
• Greet and assist visitors.
• Maintain office supplies and equipment.
• Assist with filing, photocopying, and other clerical tasks.
• Schedule meetings and appointments.
• Prepare and distribute correspondence (memos, letters, emails).
• Assist with travel arrangements (bookings, itineraries).
• Enter data accurately into spreadsheets and databases.
• Maintain and update office records.
• Assist with the preparation of reports.
• Provide support to the Administrative Officer in various administrative tasks.
• Assist with special projects as assigned.

Skills

Excellent communication and interpersonal skills

Strong organizational and time-management skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Attention to detail and accuracy

Education

High School Diploma or equivalent

Job description

Responsibilities

• Answer and direct phone calls.
• Greet and assist visitors.
• Maintain office supplies and equipment.
• Assist with filing, photocopying, and other clerical tasks.
• Schedule meetings and appointments.
• Prepare and distribute correspondence (memos, letters, emails).
• Assist with travel arrangements (bookings, itineraries).
• Enter data accurately into spreadsheets and databases.
• Maintain and update office records.
• Assist with the preparation of reports.
• Provide support to the Administrative Officer in various administrative tasks.
• Assist with special projects as assigned.

Qualifications

• High School Diploma or equivalent.
• 1-2 years of administrative or clerical experience preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.