Administrative Specialist/Assistant

CTS DOCUMENT PROCESSING SERVICE; Lapu-Lapu; On-site; PHP 167,400 - 279,000; Full time

Job summary

A professional services firm in the Philippines is seeking an Administrative Assistant to handle phone calls, schedule meetings, and prepare documents. Candidates should have a strong knowledge of Microsoft Office and good organizational skills. A high school diploma is required, while a bachelor’s degree is preferred. This is a great opportunity for someone looking to advance in an administrative role.

Qualifications

• Educational qualification: High school diploma or equivalent; a bachelor’s degree is preferred.
• Experience in administrative or clerical role is a plus.

Responsibilities

• Answer and direct phone calls and emails.
• Schedule appointments and maintain calendars.
• Prepare reports, memos, and invoices.
• Manage office supplies and inventory.
• Maintain organized filing systems.
• Greet and assist visitors.
• Coordinate with departments.
• Perform data entry and update databases.

Skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent verbal and written communication

Multitasking ability

Attention to detail

Education

High school diploma or equivalent

Bachelor's degree preferred

Job description

• Answer and direct phone calls and emails.
• Schedule appointments and meetings, and maintain calendars.
• Prepare reports, memos, invoices, and other documents as needed.
• Manage office supplies inventory and place orders as necessary.
• Maintain organized filing systems for records and documentation.
• Greet and assist visitors in a professional and friendly manner.
• Coordinate with various departments to ensure smooth workflow.
• Perform data entry and update databases.

• Education: High school diploma or equivalent; a bachelor’s degree is preferred.
• Experience: Prior experience in an administrative or clerical role is a plus.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving abilities.