Administrative Specialist/Assistant

JAC Liner, Inc.; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading transportation company in Metro Manila is seeking an experienced Administrator to manage daily office operations. Responsibilities include scheduling, handling communications, and preparing documentation. The ideal candidate has a high school diploma, preferably a bachelor's in business administration, and 1-2 years of relevant experience. Proficiency in Microsoft Office and excellent organizational skills are mandatory.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in business administration preferred.
• 1-2 years of experience in administrative services.

Responsibilities

• Manage daily office operations and scheduling.
• Serve as primary contact for internal and external communications.
• Prepare reports and maintain documentation.

Skills

Organizational skills

Communication skills

Microsoft Office Suite

Time-management skills

Education

High school diploma

Bachelor’s degree in business administration

Tools

Microsoft Office Suite

Office equipment

Job description

Key Responsibilities

• Office Coordination: Manage daily office operations, including scheduling meetings, organizing files, and maintaining office supplies.
• Communication: Serve as the primary point of contact for internal and external communications, handling inquiries professionally.
• Documentation: Prepare reports, presentations, and correspondence, ensuring accurate record-keeping and documentation procedures.
• Support: Provide clerical support to managers and employees, assisting with various administrative tasks as needed.
• Event Coordination: Organize company events, meetings, and travel arrangements for staff and executives.

Requirements for an administrator job may include:

• High school diploma or equivalent
• Bachelor’s degree in business administration or a relevant field is preferred
• 1-2 years of experience in administrative services or related fields
• Proficiency in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access)
• Familiarity with office equipment, including printers and fax machines
• Knowledge of office policies and procedures
• Excellent organizational and time-management skills
• Strong written and oral communication skills
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Administrators may be required to perform specific roles and supervise junior staff.