Administrative Specialist/Assistant

RJR Calcon Corp. / Calcon Engineering; Pasig; On-site; PHP 223,200 - 334,800; Full time

Job summary

A leading engineering firm in the Philippines is looking for an Administrative Specialist/Assistant to support various departments, manage schedules, ensure efficient office operations, and assist with onboarding. Strong organizational skills and proficiency in office software are essential. The ideal candidate should have excellent communication abilities and a degree in Accounting is preferred.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient in office software tools.

Responsibilities

• Manage and organize schedules and appointments.
• Prepare documentation and reports accurately.
• Coordinate office activities for compliance.
• Assist in onboarding new employees.
• Maintain office supplies inventory.

Skills

Strong organizational skills

Excellent verbal communication

Excellent written communication

Proficient in office software

Multitasking abilities

Education

Preferably Accounting graduate

Job description

The Administrative Specialist/Assistant plays a crucial role in ensuring the smooth operation of an organization’s administrative tasks. This position is often the backbone of the office environment, providing vital support to various departments and management. The impact of this role is significant, as it helps streamline processes, enhances communication, and contributes to overall organizational efficiency. The typical environment is fast-paced and requires adaptability, as the specialist interacts with different teams, manages diverse tasks, and addresses unexpected challenges.

• Manage and organize schedules, appointments, and meetings for senior staff members.
• Prepare and process documentation, reports, and correspondence with accuracy and attention to detail.
• Coordinate office activities and operations to ensure efficiency and compliance with policies.
• Assist in the onboarding process for new employees, including preparation of materials and orientation schedules.
• Maintain office supplies inventory and place orders as necessary to support ongoing functions.
• Bookkeeping and filing BIR reports

• Strong organizational and multitasking abilities to handle diverse tasks efficiently.
• Excellent verbal and written communication skills to effectively interact with staff and stakeholders.
• Proficient in office software tools, including word processing, spreadsheets, and presentation applications.
• Ability to maintain confidentiality and demonstrate discretion in handling sensitive information.
• Preferably Accounting graduate