Administrative Specialist/Assistant

CLMC; Mandaluyong; On-site; PHP 180,000 - 300,000; Full time

Job summary

CLMC in the Philippines is seeking an Administrative Assistant to support day-to-day office operations. The role involves coordinating with internal teams, handling documents, managing emails and calls, and ensuring smooth administrative workflows.

Responsibilities include filing, tracking invoices, basic procurement, scheduling meetings, and maintaining confidentiality of records. The ideal candidate is organized, detail-oriented, and able to balance multiple tasks in a fast-paced environment.

Qualifications

• Filing, documentation, and record-keeping.
• Prepare and organize basic documents (letters, reports, memos, forms).
• Manage emails, phone calls, and internal coordination.
• Assist in tracking invoices, reimbursements, and other admin-related records.
• Coordinate with Finance, HR, Procurement, and Operations as needed.
• Maintain office supplies and assist with basic procurement requests.
• Support scheduling, meetings, and follow-ups.
• Ensure accuracy, completeness, and confidentiality of documents.
• Perform other administrative tasks as may be assigned from time to time.

Responsibilities

• Handle administrative and clerical tasks such as filing, documentation, and record-keeping
• Prepare and organize basic documents (letters, reports, memos, forms)
• Manage emails, phone calls, and internal coordination
• Assist in tracking invoices, reimbursements, and other admin-related records
• Coordinate with Finance, HR, Procurement, and Operations as needed
• Maintain office supplies and assist with basic procurement requests
• Support scheduling, meetings, and follow-ups
• Ensure accuracy, completeness, and confidentiality of documents
• Perform other administrative tasks as may be assigned from time to time

Skills

Organizational skills

Communication skills

Documentation & filing

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Email/Calendar tools

Job description

The Administrative Assistant provides day-to-day administrative and clerical support to ensure smooth office operations. The role involves coordination with internal teams, handling documents, basic tracking, and general office support.

Key Responsibilities

• Handle administrative and clerical tasks such as filing, documentation, and record-keeping
• Prepare and organize basic documents (letters, reports, memos, forms)
• Manage emails, phone calls, and internal coordination
• Assist in tracking invoices, reimbursements, and other admin-related records
• Coordinate with Finance, HR, Procurement, and Operations as needed
• Maintain office supplies and assist with basic procurement requests
• Support scheduling, meetings, and follow-ups
• Ensure accuracy, completeness, and confidentiality of documents
• Perform other administrative tasks as may be assigned from time to time