Administrative Specialist/Assistant

W Bridges Manpower Corporation; Pasig; On-site; PHP 223,200 - 334,800; Full time

Job summary

A recruitment firm is seeking an Organized Administrative Assistant in Metro Manila, Pasig to provide vital administrative support. The role requires a Bachelor's degree in Business Administration or related fields along with proficiency in Microsoft Office and strong English communication skills. Responsibilities include managing files, coordinating schedules, and monitoring attendance. Ideal candidates will be detail-oriented with excellent time management abilities and the capacity to work independently in a dynamic office environment.

Qualifications

• Bachelor's degree in relevant field required.
• Experience in administrative roles necessary.
• Strong English communication skills and proficiency in Microsoft Office are essential.

Responsibilities

• Provide administrative support to teams and managers.
• Maintain physical and digital files, records, and documentation.
• Handle office communications, emails, and phone calls.
• Schedule meetings, prepare agendas, and take minutes.
• Monitor attendance and timekeeping records.
• Manage office supplies and vendor coordination.

Skills

Organization

Time Management

Attention to Detail

English Communication

Microsoft Office Proficiency

Multi-tasking

Education

Bachelor's degree in Business Administration or related field

Job description

An Organized Administrative Assistant who can provide daily administrative and clerical support, ensure smooth office operations, maintain records, coordinate schedules, and monitor employee attendance and timekeeping.

Key Responsibilities

• Provide administrative support to teams and managers.
• Maintain physical and digital files, records, and documentations.
• Handle office communications, emails, and phone calls.
• Schedule meetings, prepare agendas, and take minutes.
• Monitor attendance, timekeeping, leave, and overtime records.
• Coordinate with HR/Payroll on discrepancies and reports.
• Manage office supplies and vendor coordination.
• Encode, update, and maintain data in internal systems.
• Prepare administrative and attendance reports.
• Support onboarding, travel arrangements, reimbursements, and logistics.
• Coordinate with internal teams, monitor deadlines, ensure policy compliance, and improve processes.
• Perform other assigned administrative duties.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or any related field.
• Experience in an administrative or similar role.
• Strong organization, time management, and attention to detail.
• Proficient in Microsoft Office and basic office systems.
• Excellent English communication skills.
• Ability to multi-task, work independently, and professionally.
• Corporate or BPO experience is a plus.