Administrative Specialist/Assistant

Joychie Dental Clinic; Palawan; On-site; PHP 167,000 - 279,000; Full time

Job summary

A local dental clinic in the Philippines is looking for an experienced Administrative Assistant to handle day-to-day tasks including scheduling, filing, and inventory management. The ideal candidate will have strong organizational, communication skills, and familiarity with MS Office. A high school diploma is required, and a college degree is a plus. This role is on-site and involves flexible work hours.

Qualifications

• Proven experience in administrative roles is preferred.
• Strong organizational and multitasking skills are essential.
• Good communication and interpersonal abilities expected.
• Strong organizational and multitasking skills with attention to detail.

Responsibilities

• Handle day-to-day administrative tasks including filing and correspondence.
• Manage office supplies and ensure inventory is adequately stocked.
• Coordinate schedules, meetings, and appointments.
• Prepare and process documents, reports, and presentations.
• Assist in handling phone calls, emails, and inquiries professionally.
• Support HR, accounting, and other departments with administrative needs.
• Maintain cleanliness and orderliness of the office environment.

Skills

Help Desk Support

Data Analysis

Scheduling

Data Entry

Organizational Skills

Discretion

Education

High school diploma

College degree in Business Administration or related fields

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Description

• Handle day-to-day administrative tasks, including filing, record-keeping, and correspondence.
• Manage office supplies and ensure inventory is adequately stocked.
• Coordinate schedules, meetings, and appointments for staff and management.
• Prepare and process documents, reports, and presentations.
• Assist in handling phone calls, emails, and inquiries professionally.
• Support HR, accounting, and other departments with administrative needs.
• Maintain cleanliness and orderliness of the office environment.
• High school diploma; a college degree in Business Administration or related fields is an advantage.
• Proven experience in administrative roles is preferred.
• Proficiency in MS Office applications (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Attention to detail and ability to maintain confidentiality.
• Willingness to work onsite and flexible hours when needed.

Key Skills

• Help Desk Support
• Data Analysis
• Scheduling
• Data Entry
• Organizational Skills
• Discretion