Administrative Specialist/Assistant

R. Rodriguez & Son Construction Co.; Pampanga; On-site; PHP 279,000 - 390,600; Full time

Job summary

A construction company in Pampanga is seeking an Office Administrator to manage daily operations, provide customer service, and assist with marketing initiatives. The ideal candidate has a Bachelor’s degree, 1-3 years of experience, and skills in office management and MS Office. The role requires flexibility to work on weekends and holidays.

Qualifications

• 1-3 years of relevant experience in administrative support or assistance.
• Experience in customer service, sales, or marketing in related industries.
• Detail-oriented, proactive, adaptable, and possess a strong work ethic.

Responsibilities

• Manage daily office tasks, oversee supplies, and offer basic IT support.
• Maintain accurate records and ensure compliance with regulations.
• Serve as the first point of contact for clients and customers.
• Qualify potential clients, schedule appointments, and maintain CRM data.
• Assist in promoting the company through social media and email campaigns.

Skills

Proficiency in MS Office

Excellent time management

Organizational skills

Written communication

Education

Bachelor’s degree in Business Administration, Management, or related field

Job description

Responsibilities

• Office Operations: Manage daily office tasks, oversee office supplies, maintain equipment, and offer basic IT support. Handle general admin duties like phone and email communication, and office coordination.
• Document & Records Management: Maintain accurate records, ensure compliance with regulations, and handle procurement and inventory to keep resources available.
• Client & Customer Service: Serve as the first point of contact for clients and customers, ensuring a positive experience via phone, email, and mail. Respond to inquiries and provide timely assistance.
• Appointment & Lead Management: Qualify potential clients, schedule appointments, maintain CRM data, and assist in converting leads into opportunities.
• Marketing & Promotion: Assist in promoting the company and its properties through social media channels, email campaigns, and other marketing platforms. Create content, manage posts, and engage with followers to increase visibility and attract potential clients.

Qualifications & Skills

• Educational Qualifications: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience Level: 1-3 years of relevant experience in administrative support or assistance. Experience in customer service, sales, or marketing in industries like construction, real estate, or hospitality is a plus.
• Skills and Competencies: Proficiency in MS Office, excellent time management, organizational skills, and written communication.
• Qualities and Traits: Detail-oriented, proactive, adaptable, and possess a strong work ethic.
• Willingness to work Monday through Saturday, with flexibility to work on holidays as required.