Administrative Specialist/Assistant

Shenzhen Skyworth Photovoltaic Technology Co.Ltd.; Manila; On-site; PHP 360,000 - 540,000; Full time

Job summary

A technology company based in Manila is seeking a skilled HR professional with 5-10 years of relevant experience. The role involves processing various permits, managing office supplies, and coordinating with service providers to ensure smooth operations. Candidates should have a Bachelor's degree and strong skills in document management and communication. This full-time position offers an on-site work environment with responsibilities paramount for supporting HR functions and maintaining office order and efficiency.

Qualifications

• Must have 5-10 years of experience in a related field.
• Demonstrated ability in document filing and management.
• Strong communication and organizational skills are essential.

Responsibilities

• Process permits and monitor renewals and licenses.
• Coordinate service providers for office repairs and maintenance.
• Manage inventories for HR supplies and new hires.
• Monitor HR supplies inventory and onboarding-related assets; issue IDs.
• Prepare announcements, memos, and postings for HR bulletin board or Viber group.
• Assist in cash flow related to leases, payments, and office operations.
• Other administrative tasks as assigned by HR management.

Skills

Document processing

Coordination with service providers

Office management

Communication skills

Education

Bachelor's degree

Tools

MS Office

Job description

Shenzhen Skyworth Photovoltaic Technology Co.Ltd.

Negotiable

On-site - Manila 5-10 Yrs Exp Bachelor Full-time

Job Description

• Process permits - Renewal (Business Permit)
• Process Building permit (When necessary)
• Prepares Secretary Certificate (As requested)
• Prepares Letter of Intent (As needed)
• Monitors renewal and is in charge in dissemination of updated PCAB License to requesting department (Annual)
• In charge as custodian in safekeeping of documents related to:
  • Business Permits
  • Secretary’s Certificate
  • Letter of Intent
  • Securities & Exchange Commission
  • PCAB License
  • Receipts related to monthly office unit rental
• In-charge in monitoring of unit rentals, renewal of lease contract and preparation of payment request (As of date of payment)
• In-charge in monthly schedule for pest control.
• Coordinates with service provider for repairs and maintenance of aircon, office equipment and other facilities. (As needed)
• Ensures Cleanliness and orderliness in all unit premises. Post reminders
• In-charge in receiving of Billing/Statement of Account related to rental, repairs/maintenance and upgrades, expenses during meeting and company events.
• Monitor inventories for HR Supply and is in charge of request and supply of new hires.
• Monitors and is in-charge for medicine supplies.
• Issues Accountability form for non-consumable supplies office equipment such as PC/Laptop in coordination with IT Department.
• Secures vehicle stickers and gate pass.
• Coordinates with requesting department regarding calling card printing and coordination with the supplier.
• Facilitate Internet connection for new projects (other technical concerns shall be dealt with by the IT Department)
• In charge in sourcing of venue and suppliers as well as preparation of comparative costing during company activities and events (Annual)
• In charge in office decorations during events or as requested.
• Issuance of Company ID for semi-monthly paid employees
• Preparation of Birthday greetings and posting in Viber group.
• Preparation of announcements and other activities in Viber group
• Other task that may be assigned from time to time

Additional Task

• Minutes of meeting taker during HR Dept. meeting
• Posting HR memos and pictures of company events/activities in HR Bulletin board.
• In-charge in ATM/Pay card internal control such as but not limited to:
  • Coordination with HR coordinator for request of Pay card
  • Sending and transmittal of pay card to HR coordinator
  • Encoding of new pay cards

Preview

Gavin Yang

HR Manager Shenzhen Skyworth Photovoltaic Technology Co.Ltd.