Administrative Specialist/Assistant

LWK Partners HK LTD; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A professional services company in Makati is seeking a Front Desk staff member responsible for managing calls and assisting visitors. The ideal candidate should have a Bachelor's degree in Business Administration and at least 1 year of experience in administrative support. Strong organizational and communication skills, along with proficiency in MS Office, are essential for this full-time position.

Qualifications

• At least 1 year of experience in admin, receptionist, or office support.
• Integrity and confidentiality are essential.
• Basic knowledge of accounting is a plus.

Responsibilities

• Manage calls, emails, and inquiries.
• Assist visitors, clients, and vendors.
• Maintain digital and physical filing systems.
• Facilitate payments and handle billing matters.

Skills

Organizational skills

Communication skills

Multitasking skills

Proficient in MS Office

Problem-solving

Teamwork

Education

Bachelor's degree in Business Administration or related field

Job description

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

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Job Description

Front Desk

• Manage calls, emails, and inquiries; route to the right staff.
• Welcome and assist visitors, clients, and vendors.
• Handle courier, deliveries, mail, and visitor logs.
• Keep reception area presentable.

Administrative Support

• Maintain digital and physical filing systems.
• Monitor office supplies and place orders as needed.
• Draft letters, memos, and reports.
• Schedule meetings, travel, and appointments.
• Provide support for trainings and company events.
• Coordinate repairs and upkeep of office equipment.
• Coordinate with vendors, agencies, and service providers.
• Assist in processing permits, licenses, and government documents.
• Basic understanding of Philippine government processes and documentation requirements is necessary.
• Support management in day-to-day operational tasks.

Accounting Support

• Record/log transactions in manual books of accounts
• Basic data entry skills are required for accounting support duties.
• Facilitate bank and local government unit's payments
• Communicate with vendors on billing and payment matters
• Assist in preparation and submission of documents to BIR and other local government units as needed

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field (preferred).
• At least 1 experience in admin, receptionist, or office support.
• Proficient in MS Office.
• Strong organizational, communication, and multitasking skills.
• Professional, courteous, reliable, and trustworthy.
• Basic knowledge of accounting is a plus.
• Integrity and confidentiality
• Problem-solving and adaptability
• Teamwork

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HR Officer LWK Partners HK LTD

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