Executive Assistant

Mario A. Alix Philippines Inc.; Manila; On-site; PHP 334,800 - 502,200; Full time

Benefits offered by this job

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Job summary

Mario A. Alix Philippines Inc. is seeking an organized and dependable Executive Assistant to support management and handle daily administrative tasks in a fast-paced solar and engineering environment, based on-site in Manila.

Fresh graduates with strong organizational and communication skills are welcome, and experience as an Executive/Administrative Assistant is advantageous. Proficiency in Microsoft Office is required for creating reports, presentations, and documents.

Qualifications

• Graduate in Business Administration, Management, Office Administration, or engineering-related fields.
• Fresh graduates welcome; strong organizational and communication skills preferred.
• Experience in EA/Administrative roles is advantageous.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work in fast-paced, dynamic environment; solar/engineering experience is a plus.

Responsibilities

• Provide administrative and executive support to company executives and management.
• Manage calendars, meetings, travel arrangements, and schedules.
• Prepare reports, presentations, correspondence, meeting minutes, and other documents.
• Handle confidential documents, communications, contracts, and company records.
• Coordinate with clients, suppliers, contractors, project teams and internal departments.
• Support procurement, billing, permit processing, and other admin or operational needs.

Skills

Organizational skills

Communication skills

Coordination

Interpersonal skills

Proactive

Education

Bachelor's degree in Business Administration

Management

Office Administration

Engineering-related courses

Tools

Microsoft Office

Job description

On-site - Manila Fresh Graduate/Student Bachelor Full-time

Job Description

We are looking for a highly organized, proactive, and dependable Executive Assistant to support management and assist in the daily administrative and operational activities of the company. The ideal candidate will play a key role in ensuring smooth coordination between departments, clients, suppliers, and project teams in a fast-paced solar and engineering environment.

Key Roles and Responsibilities:

• Provide administrative and executive support to company executives and management
• Manage executive calendars, meetings, appointments, travel arrangements, and schedules
• Prepare reports, presentations, correspondence, meeting minutes, and other business documents
• Handle confidential documents, communications, contracts, and company records
• Coordinate with clients, suppliers, contractors, project teams, and internal departments regarding operational and project-related matters
• Support procurement, billing, permit processing, and other administrative or operational requirements

Qualifications:

• Graduate of Business Administration, Management, Office Administration, Engineering-related courses, or any relevant field
• Experience as an Executive Assistant, Administrative Assistant, or similar role is an advantage
• Fresh graduates with strong organizational and communication skills are welcome to apply
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Strong communication, coordination, and interpersonal skills
• Able to communicate effectively with clients, executives, and different levels of personnel
• Able to work in a fast-paced and dynamic environment
• Experience in construction, engineering, or solar industry is an advantage

Government Mandated Benefits

Insurance Health & Wellness

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