Administrative Specialist/Assistant

TriAxis People Solutions; Mandaluyong; On-site; PHP 200,880 - 334,800; Full time

Job summary

TriAxis People Solutions is seeking an Administration Assistant to provide high-level administrative and operational support in a growing organization. You will be based in Mandaluyong City, Metro Manila, coordinating calendars, travel arrangements, filing, data entry, and general office management to ensure smooth day-to-day operations.

The role involves coordinating internal and external events, supporting staff and clients, and upholding office procedures with confidentiality in a fast-paced

Qualifications

• Minimum 2 years of experience in administrative or office support roles.
• Strong organizational, multi-tasking, and time management skills.
• Excellent verbal and written communication and customer service orientation.
• Proficiency with Microsoft Office and office equipment; ability to learn new tech.

Responsibilities

• Provide comprehensive administrative support to leadership, including scheduling and travel arrangements.
• Manage filing, record-keeping, data entry, and general office management.
• Coordinate and execute internal and external events and meetings.
• Serve as contact for staff and clients, addressing inquiries with professionalism.
• Assist with implementing office procedures to improve efficiency.
• Perform ad-hoc duties to support business objectives.

Skills

Organizational skills

Multi-tasking

Time management

Verbal communication

Written communication

Customer service

Discretion

Confidentiality

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

On-site - Mandaluyong 1-3 Yrs Exp Bachelor Full-time

Job Description

About the role

This full-time Administration Assistant position offers an exciting opportunity to provide high-level administrative and operational support to a dynamic and growing organization. Based in Mandaluyong City, Metro Manila, you will play a vital role in ensuring the smooth running of the company's day-to-day activities.

What you'll be doing

• Providing comprehensive administrative support to the leadership team, including scheduling appointments, managing calendars, and arranging travel arrangements
• Handling a variety of administrative tasks such as filing, record-keeping, data entry, and general office management
• Assisting with the coordination and execution of internal and external events, meetings, and other functions
• Serving as a point of contact for staff and clients, addressing inquiries and providing excellent customer service
• Supporting the implementation of office procedures and policies to maintain efficiency and organization
• Performing other ad-hoc duties as required to support the overall business objectives

What we're looking for

• Minimum 2 years of experience in a similar administrative or office support role, preferably in a fast-paced, corporate environment
• Excellent organizational, multi-tasking, and time management skills with the ability to prioritize and work under pressure
• Strong verbal and written communication skills, with a professional and customer-focused approach
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and technology
• Adaptability and a proactive mindset to contribute to a collaborative and dynamic team environment
• Attention to detail and a commitment to maintaining confidentiality and discretion