Administrative Specialist/Assistant

M&M Consultancy; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A local consultancy firm in Makati is seeking an Administrative Assistant to support executives and manage office tasks. Responsibilities include organizing files, managing calendars, and facilitating communication with various government offices. The ideal candidate will have 1-3 years of experience, a Bachelor's degree, and strong organizational and communication skills. This is a full-time on-site role offering a collaborative work environment.

Qualifications

• 1-3 years of experience in an administrative role is preferred.
• Excellent oral and written communication skills are essential.
• Strong decision-making abilities for day-to-day tasks.

Responsibilities

• Oversee routine and advanced duties for team members.
• Organize files, create correspondence, and prepare reports.
• Manage calendars and perform general office tasks.
• Communicate with government offices for documentation.

Skills

MS Office Support

Time Management

Organizational Skills

Analytical Skills

Compliance

Education

Bachelor's degree

Job description

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

Job Description

Job Summary:

The Administrative Assistant is responsible for performing various administrative and clerical tasks. These include assisting and supporting executives, managers, and employees with daily office needs, as well as managing our company’s general administrative activities.

Duties and Responsibilities:

• Overseeing routine and advanced duties for other professionals, and providing support to other team members
• Organizing files, creating correspondence, and preparing reports or documents.
• Managing calendars, errands of the Liaison Officer, and preparing invoices.
• Handling general office tasks and administrative duties.
• Updating and preparing reports, and maintaining filing systems.
• Acts as Secretary to the President in dealing with clients and their assistants.
• Excellent oral and written communication skills are essential.
• Decision-making: administrative assistants need to make independent decisions daily, addressing the best way to handle specific tasks.
• Communications and collaboration: An administrative assistant must collaborate with different government offices such as DOLE, Bureau of Immigration, SEC, BIR, and other municipalities, and clients regularly.
• Organizational skills: The ability to maintain order and up-to-date files helps ensure executives don’t miss important details or information.
• Communicates with the different government offices and sub-con providers regarding
• documentation requirements
• Provides instructions on the day-to-day errands or activities of the Liaison Officer
• Perform other duties and responsibilities as may be assigned from time to time

MS Office Support, Time Management, Organizational Skills, Analytical Skills, Compliance