Administrative Specialist/Assistant

MC2- Hydromart Water Equipment & Supplies Trading; Las Piñas; On-site; PHP 223,200 - 279,000; Full time

Job summary

A water equipment trading company is seeking an organized Administrative Assistant in Las Piñas. The candidate will manage calendars, prepare documents, and assist with bookkeeping and customer inquiries. Required skills include proficiency in Microsoft Office, strong communication, and multitasking abilities. This is an excellent opportunity for proactive individuals capable of handling multiple tasks in a dynamic environment.

Qualifications

• Proven experience as an administrative assistant or in another relevant support role.
• Excellent organizational and multitasking abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Manage calendars and schedule appointments.
• Prepare and organize documents, reports, and presentations.
• Handle incoming calls, emails, and correspondence.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Multitasking

Education

High school diploma or equivalent

Associate’s or bachelor’s degree preferred

Job description

MC2- Hydromart Water Equipment & Supplies Trading

Overview

We are looking for an organized and detail-oriented Administrative Assistant to provide support to our team. The ideal candidate will be proactive, capable of managing multiple tasks, and possess strong communication and organizational skills. This position involves handling administrative tasks, scheduling, correspondence, and assisting with day-to-day operations to ensure the smooth running of the office.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for staff.
• Prepare and organize documents, reports, and presentations.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain and update office filing systems, both electronic and physical.
• Order office supplies and manage inventory.
• Assist in coordinating company events, travel arrangements, and conferences.
• Handle customer inquiries and provide support as needed.
• Assist with bookkeeping, invoicing, and basic accounting tasks.
• Perform general clerical duties such as data entry, photocopying, and scanning.
• Support senior management and other departments as needed.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience as an administrative assistant or in another relevant support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional attitude and the ability to handle confidential information.
• Time management skills and the ability to prioritize tasks.

Working Location

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• withholds your ID,
• requires you to provide a guarantee or collects property,