Administrative Specialist/Assistant

Future Focus Inc.; Davao del Sur; On-site; PHP 334,800 - 502,200; Full time

Job summary

A reputable office management firm in Davao del Sur is seeking an Office Manager to coordinate activities, manage documents, and maintain office supplies. The ideal candidate will have 3-5 years of experience in administrative roles, strong organizational skills, and proficiency in Microsoft Office. This position requires attention to detail and the ability to work under pressure.

Qualifications

• Minimum of 3-5 years of experience in administrative roles, with at least 1-2 years in a senior capacity.

Responsibilities

• Coordinate office activities and manage document filing systems.
• Organize meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and maintain databases.

Skills

Proficiency in office software (e.g., Microsoft Office Suite)

Strong organizational and multitasking abilities

Excellent verbal and written communication skills

Ability to manage time effectively

Strong attention to detail

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Business Administration or related field

Job description

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Job Description

• Office Management: Coordinate office activities, maintain office supplies, and manage document filing systems to ensure efficient workflow.
• Scheduling & Correspondence: Organize meetings, appointments, and travel arrangements. Handle incoming communications, including emails, phone calls, and mail.
• Data & Reporting: Prepare reports, presentations, and other documents as required. Maintain databases, perform data entry, and assist in tracking budgets and expenditures.
• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Experience: Minimum of 3-5 years of experience in administrative roles, with at least 1-2 years in a senior or specialist capacity.

Skills:

• Proficiency in office software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to manage time effectively, prioritize tasks, and work under pressure.
• Strong attention to detail and accuracy in data entry and reporting.

Knowledge:

• Familiarity with office procedures and standard practices.
• Basic knowledge of financial processes (budget tracking, invoicing, etc.) is a plus.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving skills and initiative.
• Professional demeanor and customer-service oriented attitude.

Preferred:

• Experience with project management or customer relationship management (CRM) software.
• Previous experience in managing office supplies, inventory, or other office functions.

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