Sales Admin Assistant

GDD DOCUMENTATION SERVICES INC. DAVAO; Davao del Sur; On-site; PHP 223,200 - 279,000; Full time

Job summary

A local documentation services company in Davao is seeking an Administrative Assistant to oversee office operations and provide administrative support. The ideal candidate should have a high school diploma, proven experience in a similar role, and strong proficiency in Microsoft Office. This position emphasizes customer service, organization, and communication skills to effectively assist executives and clients.

Qualifications

• Proven experience as an administrative assistant, office manager, or similar role.
• Excellent organizational skills to manage multiple tasks and meet deadlines.
• Strong attention to detail with the ability to produce accurate work.

Responsibilities

• Oversee general office operations and maintain supplies.
• Schedule meetings and manage calendars for executives.
• Provide front-line customer service and support.

Skills

Office management

Scheduling and calendar management

Customer service

Data entry

Communication skills

Problem-solving

Education

High school diploma or equivalent

Associate’s degree in business administration

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Description

• Office Management: Oversee general office operations, including maintaining office supplies, coordinating equipment maintenance, and ensuring the workspace is clean and organized.
• Scheduling and Calendar Management: Schedule meetings, appointments, and conferences, and maintain calendars for executives or teams. Ensure that all appointments are confirmed and prepare necessary documents ahead of time.
• Correspondence and Communication: Handle phone calls, emails, and written communication, and direct them to appropriate parties. Draft, proofread, and send routine correspondence on behalf of executives.
• Document Management: Organize and maintain physical and digital files, records, and documents for easy access. Assist with filing, photocopying, scanning, and managing confidential materials.
• Data Entry and Reporting: Input data into spreadsheets, databases, and other software systems. Prepare and generate reports, presentations, and other documents as needed.
• Travel and Event Coordination: Arrange travel accommodations, transportation, and itineraries for staff or executives. Help plan and coordinate company events, meetings, or conferences.
• Customer and Client Support: Provide front-line customer service, including greeting visitors, handling inquiries, and providing information as needed. Assist with any client-facing duties, including scheduling appointments and follow-ups.
• Administrative Support: Assist executives, managers, or other staff with a variety of tasks as needed, including research, preparing reports, or supporting special projects.
• Education: High school diploma or equivalent required; an associate’s degree or higher in business administration or a related field is a plus.
• Experience: Proven experience as an administrative assistant, office manager, or similar role. Familiarity with office equipment, such as printers and copiers, is important.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of office software and systems (e.g., Google Workspace, scheduling tools, etc.).
• Organization and Time Management: Excellent organizational skills with the ability to manage multiple tasks, meet deadlines, and prioritize duties effectively.
• Communication Skills: Strong written and verbal communication skills for interacting with various stakeholders.
• Attention to Detail: Ability to produce accurate and high-quality work, including proofreading and checking documents for errors.
• Problem-Solving: Ability to think critically and address issues or challenges in an effective and efficient manner.
• Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality at all times.
• Interpersonal Skills: Strong interpersonal skills, with the ability to collaborate with various departments and interact with clients or customers professionally.

Working Location

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