Administrative Specialist/Assistant

cc1 TRINZENITH BOOKKEEPING SERVICES; Lapu-Lapu; On-site; PHP 223,200 - 334,800; Full time

Job summary

A local bookkeeping services provider is looking for an administrative assistant in Lapu-Lapu, Philippines. The ideal candidate will manage files, handle correspondence, schedule appointments, and assist with data entry while demonstrating strong organizational and multitasking skills. Proficiency in Microsoft Office is essential.

Qualifications

• High school diploma or equivalent; associate’s degree preferred.
• Previous experience in an administrative role preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Manage and organize files, records, and documents.
• Answer phone calls, emails, and handle correspondence.
• Schedule appointments and meetings, maintain calendars.
• Prepare reports, presentations, and other documents.
• Assist with data entry and database management.

Skills

Strong organizational skills

Multitasking

Excellent verbal communication

Attention to detail

Proficiency in Microsoft Office

Interpersonal skills

Education

High school diploma or equivalent

Associate’s degree

Job description

• Manage and organize files, records, and documents.
• Answer phone calls, emails, and handle correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare reports, presentations, and other documents.
• Assist with data entry and database management.
• Handle office supplies inventory and order as needed.
• Support other staff with administrative tasks as required.
• Maintain confidentiality of sensitive information.

• High school diploma or equivalent; associate’s degree (preferred).
• Previous experience in an administrative role (preferred).
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy.
• Ability to work independently and in a team environment.
• Professional demeanor and strong interpersonal skills.