Administrative Specialist/Assistant

cc1 Jorken Construction Supply; Cebu City; On-site; PHP 223,200 - 334,800; Full time

Job summary

A local construction supply company in Cebu City seeks an Administrative Assistant to manage project documentation and assist with bid proposals. Ideal candidates will have experience in administrative roles, especially in construction. Strong organizational skills and proficiency in office software are essential. This role offers a dynamic work environment in a growing industry.

Qualifications

• Proven experience in administrative roles, preferably within construction or related industries.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage and organize project documentation, contracts, and reports.
• Assist with preparing bid proposals, contracts, and permits.
• Coordinate meetings, schedules, and site visits for the team.
• Handle phone calls, emails, and other communications related to projects.

Skills

Organizational skills

Multitasking

Communication

Familiarity with construction terminology

Proficiency in MS Office

Education

High school diploma

Associate's degree or higher

Job description

Responsibilities

• Manage and organize project documentation, contracts, and reports.
• Assist with preparing bid proposals, contracts, and permits.
• Coordinate meetings, schedules, and site visits for the team.
• Handle phone calls, emails, and other communications related to projects.
• Maintain inventory of office supplies and construction materials.
• Process invoices, purchase orders, and payment requests.
• Track project timelines and assist with meeting deadlines.
• Ensure compliance with health and safety regulations by maintaining required documents.

Qualifications

• High school diploma or equivalent (Associate’s degree or higher preferred).
• Proven experience in administrative roles, preferably within construction or related industries.
• Familiarity with construction terminology, procedures, and documentation.
• Proficiency in office software (e.g., MS Office, Excel, project management tools).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.