Administrative Specialist/Assistant

IDEA IDEAS INC.; Cebu City; On-site; PHP 223,200 - 334,800; Full time

Job summary

A construction company is seeking an Admin Staff to provide administrative support, manage documentation, and facilitate communication among teams in Cebu City. The ideal candidate has a high school diploma, experience in administrative roles, and proficiency in Microsoft Office. Strong organizational and communication skills are essential for success in this role.

Qualifications

• High school diploma; Bachelor’s degree preferred.
• Experience in administrative roles, preferably in construction.
• Strong proficiency in Microsoft Office Suite, including Word and Excel.

Responsibilities

• Prepare and manage documentation and contracts.
• Handle scheduling of meetings and appointments.
• Maintain and update records related to construction projects.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Education

High school diploma or equivalent

Bachelor’s degree

Job description

Job Description: Admin Staff (Construction Industry)

An Admin Staff in the construction industry provides administrative and clerical support to ensure smooth operations of the office and project sites, facilitating efficient communication and coordination among teams.

Responsibilities

• Prepare and manage documentation, contracts, and project files.
• Handle scheduling and coordination of meetings, site visits, and appointments.
• Maintain and update records related to construction projects, permits, and supplies.
• Process invoices, purchase orders, and other financial documents.
• Assist in preparing reports, proposals, and presentations.
• Handle correspondence, including emails, phone calls, and memos.
• Coordinate with suppliers, contractors, and site personnel.
• Ensure compliance with company policies and industry regulations.

Qualifications

• High school diploma or equivalent (Bachelor’s degree preferred).
• Experience in administrative roles, preferably in the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Knowledge of construction terminology and processes (preferred).