Administrative Specialist/Assistant

CKI Builders and Engineering Services; Makati; On-site; PHP 300,000 - 450,000; Full time

Job summary

A construction and engineering services company based in Makati is seeking an Administrative Support professional to maintain site records, prepare reports, and coordinate with contractors. Ideal candidates should hold a degree in Business Administration or a related field and have 1-2 years of relevant experience. Strong organizational skills and proficiency in MS Office are essential for this role.

Qualifications

• At least 1–2 years of experience in administrative support, preferably in construction or engineering projects.
• Ability to work under pressure in a fast-paced construction environment.

Responsibilities

• Maintain and organize site records, files, and documents.
• Assist in preparing daily site reports and updating attendance logs.
• Coordinate with contractors and suppliers for logistical requirements.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in MS Office

Education

Bachelor's degree in Business Administration, Office Management, or related field

Job description

Administrative Support

• Maintain and organize site records, files, and documents (permits, contracts, drawings, time records, etc.).
• Prepare correspondence, memos, reports, and other documents as required.
• Handle incoming and outgoing communications (emails, phone calls, site notices).

Documentation & Reporting

• Assist in preparing daily site reports, manpower reports, and other project-related documents.
• Monitor and update attendance logs, Daily Time Records (DTR), and overtime requests.
• Compile and submit site progress reports to the head office or project management.

Coordination

• Coordinate with contractors, suppliers, and site staff for logistical and administrative requirements.
• Facilitate requisition, issuance, and monitoring of site materials and supplies.
• Support HR and Accounting with submission of site-related documents (payroll, benefits, etc.).

Logistics & Office Management

• Monitor site office supplies and equipment, ensuring availability and proper usage.
• Assist in arranging transportation, accommodations, and permits for workers as needed.
• Ensure compliance with company policies, safety standards, and site protocols.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or related field (preferred).
• At least 1–2 years of experience in administrative support, preferably in construction or engineering projects.
• Proficient in MS Office (Word, Excel, PowerPoint) and familiar with office equipment.
• Strong organizational, communication, and multitasking skills.
• Ability to work under pressure in a fast-paced construction environment.
• Detail-oriented, proactive, and reliable.

Key Competencies

• Strong interpersonal and coordination skills.
• Time management and prioritization abilities.
• Adaptability to site conditions and project demands.
• Confidentiality and professionalism in handling sensitive documents.