Administrative Specialist/Assistant

CKI Builders and Engineering Services; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A reputable construction firm in Quezon City seeks an Administrative Support professional to maintain site records, prepare reports, and coordinate with staff and contractors. The ideal candidate will possess a Bachelor’s degree, along with 1-2 years of relevant experience, and proficiency in MS Office. Strong organizational and communication skills are essential for success in this fast-paced environment.

Qualifications

• 1-2 years of experience in administrative support, preferably in construction or engineering projects.
• Detail-oriented, proactive, and reliable.
• Ability to work under pressure in a fast-paced construction environment.

Responsibilities

• Maintain and organize site records, files, and documents.
• Assist in preparing daily site reports and manpower reports.
• Coordinate with contractors and suppliers for logistical requirements.

Skills

Organizational skills

Communication skills

Multitasking abilities

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Administrative Support

• Maintain and organize site records, files, and documents (permits, contracts, drawings, time records, etc.).


• Prepare correspondence, memos, reports, and other documents as required.


• Handle incoming and outgoing communications (emails, phone calls, site notices).

Documentation & Reporting

• Assist in preparing daily site reports, manpower reports, and other project-related documents.


• Monitor and update attendance logs, Daily Time Records (DTR), and overtime requests.


• Compile and submit site progress reports to the head office or project management.

Coordination

• Coordinate with contractors, suppliers, and site staff for logistical and administrative requirements.


• Facilitate requisition, issuance, and monitoring of site materials and supplies.


• Support HR and Accounting with submission of site-related documents (payroll, benefits, etc.).

Logistics & Office Management

• Monitor site office supplies and equipment, ensuring availability and proper usage.


• Assist in arranging transportation, accommodations, and permits for workers as needed.


• Ensure compliance with company policies, safety standards, and site protocols.

• Bachelor’s degree in Business Administration, Office Management, or related field (preferred).


• At least 1–2 years of experience in administrative support, preferably in construction or engineering projects.


• Proficient in MS Office (Word, Excel, PowerPoint) and familiar with office equipment.


• Strong organizational, communication, and multitasking skills.


• Ability to work under pressure in a fast-paced construction environment.


• Detail-oriented, proactive, and reliable.

Key Competencies

• Strong interpersonal and coordination skills.


• Time management and prioritization abilities.


• Adaptability to site conditions and project demands.


• Confidentiality and professionalism in handling sensitive documents.