Administrative Specialist/Assistant

Villarica Pawnshop - Cebu; Cebu City; On-site; PHP 223,200 - 334,800; Full time

Job summary

A local pawnshop in Cebu City is seeking an Administrative Assistant/Officer to manage office operations, ensure effective communication, and assist in financial tasks. The ideal candidate should have strong organizational skills, proficiency in Microsoft Office, and 1–3 years of administrative experience. The position is primarily office-based with possible remote work or travel.

Qualifications

• 1–3 years of administrative experience or entry-level for junior roles.

Responsibilities

• Maintain and organize office files, records, and documents.
• Act as a point of contact for internal and external communications.
• Process invoices, track expenses, and manage petty cash.

Skills

Strong organizational and time-management skills

Proficient in Microsoft Office Suite

Excellent written and verbal communication

Attention to detail and problem-solving ability

Ability to multitask and work under pressure

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Title

Administrative Assistant / Administrative Officer

Key Responsibilities

Office Management

• Maintain and organize office files, records, and documents (physical and digital).
• Manage office supplies inventory and place orders as needed.
• Ensure the office environment is clean, safe, and well-organized.

Communication

• Act as a point of contact for internal and external communications.
• Handle phone calls, emails, and correspondence professionally.
• Schedule and coordinate meetings, appointments, and conferences.

Data Management

• Input, update, and retrieve data from systems or databases.
• Prepare and compile reports, presentations, and spreadsheets as needed.
• Maintain confidentiality and secure handling of sensitive information.

Support for Teams

• Assist with travel arrangements, bookings, and itineraries.
• Provide administrative support for projects and events.
• Liaise with clients, vendors, and service providers.

Financial Assistance

• Process invoices, track expenses, and manage petty cash.
• Assist in budget tracking and reconciliation of accounts.

Compliance and Records

• Ensure adherence to company policies and procedures.
• Keep track of deadlines and legal compliance documents.

Qualifications

• Education: Bachelor’s degree or equivalent (preferred but not mandatory).
• Experience: 1–3 years of administrative experience (or entry-level for junior roles).

Skills

• Strong organizational and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
• Excellent written and verbal communication.
• Attention to detail and problem-solving ability.
• Ability to multitask and work under pressure.

Work Environment

• Office-based, with occasional remote work or travel depending on company needs.
• Regular interaction with staff, clients, and external parties.