Administrative Specialist/Assistant

Sucre Technology, Inc.; Pasig; On-site; PHP 223,200 - 334,800; Full time

Job summary

A dynamic technology firm is seeking a meticulous and well-organized Administrative Assistant to provide essential administrative and clerical support. The ideal candidate should possess strong organizational skills, proficiency in Microsoft Office or Google Workspace, and the ability to manage multiple tasks effectively. This role is essential to ensure the smooth functioning of our office operations in Pasig, Philippines.

Qualifications

• Demonstrated work experience as an administrative assistant or in a comparable role.
• Capacity to multitask and effectively prioritize responsibilities in a busy environment.

Responsibilities

• Organizing and managing physical and digital filing systems.
• Upholding office policies and procedures.
• Purchasing office supplies and overseeing inventory management.
• Coordinating maintenance and repair activities for the office.
• Answering and directing incoming phone calls.
• Welcoming and assisting visitors and clients.

Skills

Proficiency in Microsoft Office Suite or Google Workspace

Strong typing and data entry abilities

Exceptional written and oral communication skills

Strong organizational and time-management skills

High attention to detail

Effective problem-solving capabilities

Ability to multitask

Education

High school diploma

Associate's or bachelor's degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Job Summary

We are looking for a meticulous and well-organized Administrative Assistant to offer administrative and clerical support to facilitate the smooth functioning of the office. The perfect candidate will be proactive, resourceful, and capable of managing a range of office tasks with precision and efficiency.

Duties and Responsibilities

• Office Management: Organizing and managing both physical and digital filing systems and databases.
• Office Management: Upholding office policies and procedures.
• Office Management: Purchasing office supplies and overseeing inventory management.
• Office Management: Coordinating maintenance and repair activities for the office.
• Communication & Correspondence: Answering and directing incoming phone calls.
• Communication & Correspondence: Managing and forwarding emails, faxes, and other forms of correspondence.
• Communication & Correspondence: Welcoming and assisting visitors and clients.
• Communication & Correspondence: Composing, proofreading, and editing various documents, reports, memos, and presentations.
• Scheduling & Coordination: Overseeing calendars and organizing appointments and meetings.
• Scheduling & Coordination: Planning and coordinating meetings, conferences, and company events.
• Scheduling & Coordination: Taking precise meeting minutes and distributing them accordingly.
• Scheduling & Coordination: Arranging travel plans and itineraries, covering flights, hotels, and transportation.
• Financial & Administrative Support: Preparing and reconciling expense reports.
• Financial & Administrative Support: Assisting with basic bookkeeping duties such as processing invoices and monitoring budgets.
• Financial & Administrative Support: Providing general assistance to other staff members and departments as required.
• Financial & Administrative Support: Handling sensitive information with care.

Job Qualifications

• Proficiency in office applications, especially the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Strong typing and data entry abilities.
• Familiarity with office management systems and protocols.
• Exceptional written and oral communication skills.
• Strong organizational and time-management skills.
• High attention to detail and effective problem-solving capabilities.
• Capacity to multitask and effectively prioritize responsibilities in a busy environment.
• A professional and courteous demeanor coupled with excellent interpersonal skills.

Education and Experience

• A high school diploma is generally required, with an associate\'s or bachelor’s degree often preferred.
• Demonstrated work experience as an administrative assistant, office assistant, or in a comparable role is essential.