Administrative Specialist

Maseholdings; Bonifacio; Hybrid; PHP 335,000 - 614,000; Full time

Job summary

Maseholdings is seeking an Administrative Specialist to support daily office operations. The ideal candidate is organized, proactive, and capable of handling multiple responsibilities with professionalism.

You will manage schedules, prepare reports, maintain files, take minutes, handle correspondence, manage office supplies, coordinate with vendors, and serve as a point of contact between departments.

Qualifications

• College graduate; background in Office Administration or relevant degree.
• Experience as an Admin in Finance, Manufacturing, Production, Energy, Logistics or Hospitality.
• Internship or part-time work experience in a corporate environment.
• Strong verbal and written communication skills.
• Detail-oriented with excellent organizational and multitasking abilities.
• Proficient in Google Workspace (Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Manage schedules, appointments, and meetings.
• Prepare reports, correspondence, and presentations.
• Maintain filing systems and organize documentation.
• Take minutes during meetings and monitor action items.
• Handle routing of paperwork and office requests.
• Order and manage office supplies and equipment inventory.
• Ensure the office space is clean, organized, and fully operational.
• Coordinate with vendors and facility service providers as needed.
• Act as a point of contact between departments and external partners.
• Distribute information via email, SMS, WhatsApp, or internal memos.
• Handle incoming calls, emails, and inquiries professionally.
• Maintain employee and vendor databases.
• Ensure accuracy and confidentiality of all records, including login credentials.

Skills

Communication

Organizational skills

Multitasking

Attention to detail

Education

College degree in Office Administration or relevant field

Admin experience in Finance, Manufacturing, Production, Energy, Logistics or Hospitality

Tools

Google Workspace

Microsoft Office

Job description

Job Overview

We are seeking a reliable and proactiveAdministrative Specialistto support daily office operations and ensure the smooth functioning of our administrative tasks. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities while maintaining a high level of professionalism.

Key ResponsibilitiesAdministrative Support

• Manage schedules, appointments, and meetings.
• Prepare reports, correspondence, and presentations.
• Maintain filing systems and organize documentation.
• Take minutes during meetings and monitor action items.
• Handle routing of paperwork and office requests.

Office Management

• Order and manage office supplies and equipment inventory.
• Ensure the office space is clean, organized, and fully operational.
• Coordinate with vendors and facility service providers as needed.

Communication & Coordination

• Act as a point of contact between departments and external partners.
• Distribute information via email, SMS, WhatsApp, or internal memos.
• Handle incoming calls, emails, and inquiries professionally.

Record Keeping

• Maintain employee and vendor databases.
• Ensure accuracy and confidentiality of all records, including login credentials.

Qualifications

• College graduate; background inOffice Administrationor relevant degree.
• Experience as an Admin in the following Sectors: Finance, Manufacturing, Production, Energy, Logistics or Hospitality is a plus.
• Internship or part-time work experience in acorporate environmentis a plus.
• Strong verbal and writtencommunication skills.
• Detail-oriented with excellentorganizationalandmultitaskingabilities.
• Proficient inGoogle Workspace(Docs, Sheets, Slides) andMicrosoft Office(Word, Excel, PowerPoint).