Administrative Assistant

AS Contracting Co; Quezon City; On-site; PHP 180,000 - 300,000; Full time

Job summary

AS Contracting Co seeks an Administrative Assistant to support managers, handle clerical tasks and keep office systems running smoothly. You will manage calls, scheduling, minutes, reports and filing, while liaising with clients and suppliers.

Ideal candidates bring proven admin experience, strong MS Office skills, and excellent organization. This role requires relocation to Jeddah and offers broad exposure to executive support activities.

Qualifications

• Experience as Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Proficiency with printers, fax machines and general office equipment.
• Strong MS Excel and PowerPoint skills.
• Excellent time management and prioritisation abilities.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• High School diploma; additional admin certifications are a plus.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Draft and distribute emails, memos, letters and forms.
• Prepare regular reports and maintain filing systems.
• Update office policies and procedures.
• Order supplies and liaise with suppliers.
• Maintain contact lists and manage expense reports.
• Provide general support to visitors and clients.
• Serve as point of contact for internal and external stakeholders.
• Coordinate with senior admins to handle requests from managers.

Skills

Administrative experience

Office management knowledge

MS Office proficiency

Time management

Attention to detail

Written and verbal communication

Organizational skills

Multitasking

Education

High School diploma

Job description

*Please apply only if you are willing to relocate to Jeddah. Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree: additional qualification as an administrative assistant or Secretary will be a plus