Administrative Assistant

Mango Royal Milkshake; Pateros; On-site; PHP 223,000 - 357,000; Full time

Job summary

Mango Royal Milkshake in the Philippines is seeking an Administrative Assistant to support daily office operations and coordinate schedules. You will handle correspondences, manage calls, and maintain documentation for efficient storage and retrieval.

The role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Willingness to work in Cabuyao, Laguna and proficiency in Microsoft Office are essential.

Qualifications

• Bachelor’s/College degree in Business Administration, Management or equivalent.
• 1–4 years of professional experience in Administrative Support.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint).
• Good communication skills, keen to details, and is comfortable with technology.
• Able to effectively multitask and has excellent time management and prioritization skills.
• Willing to work in Cabuyao, Laguna.

Responsibilities

• Prepares office correspondences as required, documenting and issuing the same to addressees upon sign-off by the Manager.
• Attends to incoming office telephone calls.
• Receives, filters, logs and/or monitors incoming telephone calls.
• Manages the meeting and appointment schedule, including coordination with secretaries/administration personnel of other offices.
• Maintains the office documentation/record-keeping system for the Manager and for efficient storage and retrieval.
• Records minutes of meetings and issues to attendees upon signing-off by superior when required.
• Provides support in data collation, check preparation and release facilitation, expense monitoring, inventory management of marketing operations and collateral.
• Arranges travel and accommodation requirements of team members.
• Supports in coordinating sales tripping schedule and requirements.

Skills

Communication skills

Attention to detail

Multitasking

Time management

Comfort with technology

Education

Bachelor’s/College degree in Business Administration or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Duties and Responsibilities:

• Prepares office correspondences as required, documenting and issuing the same to addressees upon sign-off by the Manager.
• Attends to incoming office telephone calls.
• Receives, filters, logs and/or monitors incoming telephone calls.
• Manages the meeting and appointment schedule. This would include coordination with the secretaries and/or administration personnel of other offices both within and external to company.
• Maintains the office documentation and/or record-keeping system for the Manager and to ensure efficient documentation for storage and retrieval.
• Records minutes of the meeting and issue to attendees upon signing-off by superior when required.
• Provides support in data collation, check preparation and release facilitation/follow through, expense monitoring, inventory management of marketing operations, collaterals, others.
• Arranges travel and accommodation requirements of team members.
• Supports in coordinating sales tripping schedule and requirements.

Qualifications:

• Candidate must possess at least a Bachelor's/College Degree, Business Administration, Management or equivalent
• Preferably 1-4 years professional experience in Administrative Support
• Proficient in Microsoft Office (Word, Excel, and Powerpoint)
• Good communication skills, keen to details, and is comfortable with technology.
• Able to effectively multitask and has excellent time management and prioritization skills.
• Willing to work in Cabuyao, Laguna