Sales Admin Assistant

Mabces Aire Marketing Inc.; Manila; On-site; PHP 334,800 - 446,400; Full time

Job summary

A dynamic marketing firm in Metro Manila is seeking an Administrative Assistant to manage communication, organize schedules, and maintain office operations. The ideal candidate will have a Bachelor's degree and at least 2 years of experience in secretarial or administrative roles. Responsibilities include scheduling, record-keeping, and customer service. Immediate start is preferred.

Qualifications

• At least 2 years of working experience in a related field.
• Preferably specializing in Secretarial/Executive & Personal Assistant.

Responsibilities

• Manage communication for the office.
• Schedule appointments and meetings.
• Maintain accurate records and files.
• Manage office supplies and inventory.
• Assist with research and project preparation.
• Input data into databases accurately.
• Organize travel arrangements for staff.
• Prepare agendas and take minutes during meetings.
• Provide customer service information to clients.

Skills

Communication skills

Organizational skills

Data entry

Customer service

Education

Bachelor's Degree in Business Studies/Administration/Management

Job description

Responsibilities

• Managing Communication: This involves answering phone calls, responding to emails, and handling correspondence on behalf of the office or department.
• Scheduling: Administrative assistants often schedule appointments, meetings, and conferences for managers or executives. This may involve coordinating calendars, sending invitations, and ensuring all participants are aware of the details.
• Record Keeping: Maintaining accurate records is crucial. Administrative assistants may be responsible for organizing files, keeping track of important documents, and updating databases or spreadsheets.
• Office Management: This includes tasks like ordering office supplies, managing inventory, and ensuring the office environment is organized and functional.
• Assisting with Projects: Administrative assistants often support various projects by conducting research, preparing presentations or reports, and coordinating tasks among team members.
• Data Entry and Processing: Inputting data into databases or spreadsheets, processing forms or paperwork, and ensuring information is accurately recorded are common responsibilities.
• Travel Arrangements: Planning and organizing travel arrangements for executives or staff, including booking flights, hotels, and transportation.
• Meeting Support: Administrative assistants may help prepare meeting agendas, take minutes during meetings, and follow up on action items as needed.
• Customer Service: Serving as a point of contact for clients, customers, or other visitors, providing information, assistance, or directing inquiries to the appropriate person.
• Administrative Support: This can include any additional tasks to support the smooth operation of the office or department, such as preparing reports, filing documents, or assisting with special projects.

Requirements

• Candidate must possess a Bachelor's/College Degree, Business Studies/Administration/Management or equivalent.
• At least 2 year(s) of working experience in the related field is required for this position. Preferably specializing in Secretarial/Executive & Personal Assistant or equivalent.
• Near Abad Santos Tondo Manila
• Can start immediately.