Administrative Assistant

Sports Town, Inc.; Davao del Sur; On-site; PHP 888,099 - 1,480,165; Full time

Job summary

A leading sports management company based in Davao del Sur is looking for an Administrative Assistant to maintain office organization, manage schedules, and handle communications. The successful candidate will possess a Bachelor's degree in Business Administration and proven experience in administrative roles. Strong organizational skills and proficiency in Microsoft Office Suite are essential for managing office tasks efficiently. This office-based role requires attention to detail and the ability to handle confidential information responsibly.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Ability to multitask and prioritize tasks efficiently.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain a well-organized and efficient office environment.
• Assist in scheduling appointments, meetings, and conferences.
• Handle incoming calls, emails, and inquiries.

Skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Strong organizational and time-management skills

Attention to detail

Problem-solving abilities

Education

Bachelor's degree in Business Administration or related field

Job description

Key Responsibilities:

• Office Organization: Maintain a well-organized and efficient office environment, including managing office supplies, equipment, and files.
• Calendar Management: Assist in scheduling appointments, meetings, and conferences, and coordinate other engagements.
• Communication: Handle incoming calls, emails, and inquiries, and relay messages accurately.
• Documentation: Prepare and proofread documents, reports, and presentations as needed.
• Data Entry: Enter and update data in our systems and databases with a high level of accuracy.
• Meeting Support: Arrange meeting logistics, including room setup, materials, and catering.
• Client and Visitor Interaction: Greet clients and visitors warmly and provide assistance as needed.
• Team Collaboration: Collaborate with instructors to support their administrative needs.
• Problem Solving: Identify and resolve administrative issues promptly and efficiently.
• Confidentiality: Maintain strict confidentiality of sensitive information and documents.
• Additional Tasks: Perform other administrative tasks and projects as assigned

Requirements

• Educational Qualifications: Bachelor’s degree in Business Administration or a related field.
• Experience Level: Proven experience as an Administrative Assistant or in a similar role.
• Skills and Competencies: Excellent written and verbal communication skills, Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Skills and Competencies: Strong organizational and time-management skills, attention to detail and problem-solving abilities.
• Qualities and Traits: Ability to multitask and prioritize tasks efficiently, ability to handle confidential information with discretion, positive attitude, strong work ethic, and willingness to learn.
• Working Conditions: Office-based role with regular working hours.