Admin Assistant

SPIA Product Conformity Audit Services Inc.; Quezon City; On-site; PHP 223,200 - 390,600; Full time

Job summary

A professional services company in Quezon City is seeking an Administrative Support officer. The role involves providing comprehensive administrative support, maintaining filing systems, and serving as a key contact for communications. Candidates should have at least a Bachelor's degree, preferably in marketing, business, or accounting, along with strong communication and organizational skills. Proficiency in MS Office is essential.

Qualifications

• Must possess at least a Bachelor’s/College Degree.
• Preferably with experience in finance or accounting.
• Must maintain integrity and discretion for confidentiality.

Responsibilities

• Provide comprehensive administrative support for office operations.
• Maintain physical and digital filing systems.
• Serve as main contact for communications.

Skills

Strong communication skills

Organizational skills

Attention to detail

Negotiation skills

Conflict resolution skills

Education

Bachelor's degree in marketing, business, or accounting

Tools

MS Office

Job description

• Administrative Support:Provide comprehensive administrative support to ensure efficient office operations, including scheduling meetings, managing calendars, and handling correspondence.
• File Management:Maintain both physical and digital filing systems to ensure accurate record-keeping and easy retrieval of documents.
• Communication:Serve as the main point of contact for internal and external communications, including answering phone calls, responding to emails, and liaising with clients and stakeholders.
• Document Preparation:Draft, edit, and format letters, reports, and presentations using Microsoft Office Suite.

• Candidate must possess at least a Bachelor's/College Degree, but bachelor's degree in marketing, business, or accounting is an advantage.
• Preferably with experience in finance or accounting.
• Must be able to maintain a high level of integrity and discretion in handling confidential information
• Strong communication skills and excellent negotiation and conflict resolution skills
• Good organizational & multi-tasking skills with impeccable attention to detail.
• Proficient in computer operations and knowledgeable in MS Office, especially MS Word and Excel.
• Must have the ability to work effectively in team environment.