Administrative Assistant

Aligné Management and Consultancy Services; Taguig; On-site; PHP 279,000 - 446,400; Full time

Job summary

A professional consultancy firm in Metro Manila, Taguig is seeking an Administrative Officer to support office operations. You will coordinate office maintenance, assist with onboarding, manage communications, and ensure office policies are upheld. The ideal candidate should have a Bachelor’s degree in Business Administration and 2-5 years of relevant experience. Proficiency in Microsoft Office and strong organizational skills are essential. The role requires working Monday to Saturday from 9:00 am to 6:00 pm.

Qualifications

• 2-5 years of Administrative or office support experience.
• Experience in a corporate, non-profit, or professional office environment is an advantage.

Responsibilities

• Coordinate office maintenance and equipment needs for a functional workplace.
• Assist with employee onboarding and offboarding processes.
• Ensure office policies and procedures are followed.
• Answer and direct phone calls, emails, and inquiries professionally.
• Schedule meetings and manage calendars for the team.
• Prepare, edit, and format correspondence and presentations.
• Maintain organized physical and digital filing systems.
• Manage office supplies and inventory.
• Perform data entry and maintain accurate records.
• Process invoices, expense reports, and purchase orders.
• Prepare meeting agendas and follow-up documentation.

Skills

Strong organizational skills

Time-management skills

Proficiency in Microsoft Office

Attention to detail

Multitasking ability

Education

Bachelor's degree in Business Administration or related field

Job description

Key Responsibilities:

• Coordinate office maintenance and equipment needs to ensure a safe and functional workplace.
• Assist with employee onboarding and offboarding processes.
• Ensure office policies and procedures are properly followed.
• Answer and direct phone calls, emails, and general inquiries professionally.
• Schedule meetings, appointments, and manage calendars for the team.
• Prepare, edit, and format correspondence, reports, and presentations.
• Maintain organized physical and digital filing systems.
• Manage Office supplies and inventory, ensuring timely replenishment.
• Perform data entry and maintain accurate and up-to-date records.
• Process invoices, expense reports, and purchase orders.
• Prepare meeting agendas, minutes, and follow up documentation.

Job Requirements

• Bachelor's degree in Business Administration or related field is preferred.
• 2-5 years of Administrative or office support experience.
• Experience in a corporate, non-profit, or professional office environment is an advantage.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, Powerpoint, Outlook).
• High attention to detail and accuracy.
• Ability to multitask and effectively prioritize tasks

Work Schedule:

Monday-Saturday (9:00am to 6:00pm)