Sales and Admin Assistant

We Connect HR Solutions OPC; Philippines; On-site; PHP 279,000 - 614,000; Full time

Job summary

We Connect HR Solutions OPC in the Philippines seeks an organized Executive Assistant to support the team with daily admin tasks, greet clients, answer calls, and arrange meetings. The role requires professional communication and meticulous record keeping, with on-site work in Quezon City.

You will manage calendars, coordinate with vendors, prepare proposals and presentations, and help maintain client databases. A minimum 1 year of relevant experience and a Bachelor's degree are preferred.

Qualifications

• Bachelor's degree required or related field.
• Minimum 1 year of experience as an Executive/Administrative Assistant.
• Strong verbal and written communication.
• Excellent organizational and time management abilities.

Responsibilities

• Provide support to team by answering phones, greeting clients, and arranging meetings.
• Communicate with customers via phone, email, or mail to answer questions about products or services.
• Perform administrative tasks such as filing, photocopying, scanning documents, and typing correspondence.
• Maintain client databases and update contact information.
• Coordinate with vendors to track orders, confirm delivery dates, and ensure prompt shipment.
• Schedule appointments with clients to discuss product features and pricing options.
• Assist with development of proposals and presentations to potential clients.
• Track customer records and contracts to manage accounts.

Job description

JOB DESCRIPTION

• Providing support to other members of their team by answering phones, greeting clients, or arranging meetings
• Communicating with customers via phone, email, or mail to answer questions about products or services
• Performing administrative tasks such as filing, photocopying, scanning documents, and typing correspondence
• Maintaining client databases and updating customer contact information
• Coordinating with vendors to track orders, ensure prompt shipment of goods, production details and confirm delivery dates
• Scheduling appointments with clients to discuss product features and pricing options
• Assisting with the development of proposals and presentations to potential clients
• Tracking customer records and contracts in order to manage accounts

JOB QUALIFICATIONS

• Bachelor's degree in Management, Business Administration, or any related field.

• At least one (1) year of experience as an Executive Assistant, Administrative Assistant, or in a similar administrative support role.

• Willing to work on-site in Quezon City.

• Excellent verbal and written communication skills.

• Comfortable attending client meetings and business visits as needed.

• Strong organizational, multitasking, and time management abilities.