Administrative Assistant

Unlisolutions Manpower Services and Events Management Inc; Parañaque; On-site; PHP 201,000 - 268,000; Full time

Job summary

A staffing and event management firm in Metro Manila seeks an administrative professional to handle office tasks, provide scheduling support, and manage travel arrangements. The ideal candidate will have an Associate's Degree, prior administrative experience, and excellent computer skills. This role requires attention to detail and a proactive approach to ensure a positive experience for others. Join us to maintain our professional communication and assist visitors effectively.

Qualifications

• Prior administrative experience required.
• Desire to be proactive and create a positive experience for others.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

Responsibilities

• Handle office tasks including filing and generating reports.
• Provide real-time scheduling support by booking appointments.
• Make travel arrangements including booking flights and hotels.
• Screen phone calls and route callers appropriately.
• Generate reports and conduct research using computers.
• Greet and assist visitors politely and professionally.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Skills

Excellent computer skills

Attention to detail

Multilingual skills

Multilingual

Administrative experience

Education

Associate’s Degree in a related field

Job description

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Job Requirements

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.