Administrative Assistant

JMS PRIME SOLUTIONS INC; Murcia; On-site; PHP 167,000 - 279,000; Full time

Job summary

JMS PRIME SOLUTIONS INC. is seeking an Administrative Assistant to provide general administrative and clerical support, ensuring smooth office operations and organized records.

The role involves managing calls, emails, meetings, and filing, with responsibility for invoicing using SAP software. Qualified candidates hold a Bachelor’s degree, have proven administrative experience, and are based in Bacolod City.

Qualifications

• Bachelor’s degree in any four-year course.
• Experience as an administrative assistant or similar role.
• Proficient in MS Office applications.
• Based in Bacolod City.

Responsibilities

• Provide general administrative and clerical support to ensure smooth office operations.
• Prepare and issue invoices for customer orders using SAP software.
• Manage document and data systems, including DPMS reports and inventory databases.
• Assist with daily, monthly and year-end reporting.
• Perform other related duties as assigned by management.

Skills

MS Office proficiency

Administrative support

Communication skills

Education

Bachelor’s Degree

Tools

SAP

Job description

Summary of Position

The Administrative Assistant provides general administrative and clerical support to ensure smooth and efficient office operations. This role assists in coordinating daily activities, managing documentation, supporting communication, and maintaining organized records to help the team and management achieve operational goals.

Duties and Responsibilities

• Administrative Support: Manage incoming calls and emails; schedule meetings; assist visitors; maintain organized filing systems for records, invoices, and sales documents; and maintain supplies and inventory.

• Invoicing: Prepare and issue accurate invoices for customer orders using SAP software.

• Document and Data Management: Prepare DPMS reports and update databases for inventory tracking.

• Reporting: Assist with daily, monthly and year-end reporting.

• Perform other related duties as may be assigned from time to time by management.

Qualifications

• Bachelor’s Degree Holder (any four-year course)

• Proven experience as an administrative assistant or similar role

• Proficient in MS Office applications

• Must be based in Bacolod City

• Well-organized with good communication skills

• Proactive and adaptable to a fast-paced work environment

• Demonstrates accountability and responsibility