Admin Assistant

Servicio Filipino, Inc.; Santo Tomas; On-site; PHP 180,000 - 240,000; Full time

Job summary

Servicio Filipino, Inc. is seeking a capable Administrative Assistant in Santo Tomas, Batangas. You will perform general clerical tasks, prepare documents, and maintain records to support smooth daily operations.

Ideal candidates are college graduates with strong communication, proficient in Microsoft Office and Google Workspace, and able to work both independently and as part of a team at Brgy. San Bartolome Sto, Tomas Batangas.

Qualifications

• College graduate in Business Administration, Office Administration, or related field.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and Google Workspace.
• Organized, detail-oriented, and able to multitask.
• Able to work independently and in a team.
• Professional and courteous with guests and staff.

Responsibilities

• Perform general administrative and clerical tasks (filing, encoding, and records).
• Prepare letters, reports, forms, memos, schedules, and documents.
• Maintain physical and digital files and update documents.
• Coordinate meetings, activities, events, and schedules.
• Answer phones and emails professionally.
• Assist guests, staff, and stakeholders with admin concerns.
• Coordinate with departments for requests, supplies, and documents.
• Monitor office supplies and equipment.
• Process purchasing, requisitions, invoices, and simple admin transactions.
• Maintain confidentiality of sensitive information.
• Ensure adherence to procedures and policies.
• Perform other duties as assigned.

Skills

Office administration

Microsoft Office

Google Workspace

Communication

Teamwork

Education

Bachelor's degree in Business Administration / Office Administration / Management

Tools

Microsoft Office

Google Workspace

Job description

Key Responsibilities

• Perform general administrative and clerical tasks such as filing, encoding, documentation, and maintaining records.

• Prepare letters, reports, forms, memos, schedules, and other office documents.

• Manage and organize physical and digital files and ensure documents are properly updated.

• Assist in coordinating meetings, activities, events, and schedules.

• Receive and respond to phone calls, emails, inquiries, and requests professionally.

• Assist guests, staff, volunteers, and other stakeholders with administrative concerns.

• Coordinate with different departments regarding requests, documents, supplies, and activities.

• Monitor office supplies, equipment, and other administrative requirements.

• Assist with purchasing, requisitions, invoices, and other basic administrative transactions when needed.

• Maintain confidentiality of sensitive documents and information.

• Help ensure that administrative procedures and policies are properly followed.

• Perform other duties assigned by the supervisor or management.

Common Qualifications

• College graduate, preferably in Business Administration, Office Administration, Management, or a related field.

• Good communication and interpersonal skills.

• Proficient in Microsoft Office/Google Workspace, particularly Word/Docs and Excel/Sheets.

• Organized, detail-oriented, dependable, and able to manage multiple tasks.

• Able to work independently while also functioning well as part of a team.

• Professional and courteous when dealing with guests, employees, and external contacts.

• Willing to work at Brgy. San Bartolome Sto, Tomas Batangas