Admin Assistant

We Search Searchers Staffers Corp; Pateros; On-site; PHP 223,000 - 335,000; Full time

Job summary

We Search Searchers Staffers Corp in Metro Manila seeks an experienced administrative professional to support the department with documentation, scheduling, and coordination. You will prepare reports and monitor files using Excel, and you will use PivotTables and VLOOKUP to analyze data and support inventory or operations reporting.

The role requires 2–5 years in administration, strong English communication, and the ability to work in a hybrid setup at BGC, with flexible hours (8am–5pm or

Qualifications

• Bachelor’s degree or admin field a plus.
• 2–5 years of experience in an administrative role.
• Strong organizational, numeric, and time management skills.
• Proficient with Microsoft Office (Excel, Word, PowerPoint, Email).
• PivotTable and VLOOKUP proficiency.
• Excellent written and verbal English communication.
• Detail oriented with accurate data entry and records.
• Ability to work independently and in a team.
• Capable of handling multiple tasks in a fast-paced environment.
• Willing to work from BGC in hybrid mode.

Responsibilities

• Provide general administrative support to the department, including documentation, scheduling, and coordination.
• Prepare and maintain reports, spreadsheets, and monitoring files using Excel.
• Utilize PivotTables and VLOOKUP to consolidate, analyze, and track data.
• Assist in data encoding, validation, and reporting for inventory, sales, or operations.
• Coordinate with departments regarding requests, reports, and documentation.
• Maintain organized filing systems for documents, reports, and records.
• Help prepare presentations, reports, and internal communications.
• Monitor pending requests and administrative tasks and follow up.

Skills

Admin experience

Organizational skills

MS Office

PivotTables

English skills

Attention to detail

Teamwork

Multitasking

Hybrid work

Flexible hours

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Email apps

Job description

Job Qualifications:

• Bachelor’s degree or administrative field is a plus
• Proven experience 2-5 yearsin administrativerole
• Strong organizational, sense of number and time-management skills.
• Proficient in using Microsoft office excel word Power point email applications.
• Proficiencyin Pivot andVlookUp
• Excellent written and verbal English communication skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently and as part of a team.
• Ability to handle multiple tasks and work in a fast-paced environment.
• Willing to work inBGC(Hybrid);
• Willing to workwith either(8am –5pm)or (9am – 6pm), Mon–Fri

Job Description:

• Provide general administrative support to the department including documentation, scheduling, and coordination.
• Prepare andmaintainreports, spreadsheets, andmonitoringfiles using Microsoft Excel.
• Utilize Pivot Tables and VLOOKUP toconsolidate, analyze, and track operational or sales data.
• Assistin data encoding, validation, and reporting for inventory, sales, or operational records.
• Coordinate with different departmentsregardingrequests, reports, and documentation.
• Maintain organized filing systems for documents, reports, and records.
• Assistin preparing presentations, reports, and internal communications.
• Monitor and follow up on pending requests and administrative tasks.
• Perform other administrative duties as assigned by the supervisor.