Administrative Assistant

China Road and Bridge Corporation (Branch Office in the Philippines); Taguig; Hybrid; PHP 201,000 - 268,000; Full time

Job summary

China Road and Bridge Corporation (Branch Office in the Philippines) seeks an Administrative Assistant to support the Administration Department with daily office tasks, document handling, and coordination of activities in a fast-paced environment.

The role requires a Bachelor's Degree in Office Administration or related field, strong organizational skills, proficiency in MS Office, and willingness to perform fieldwork and on-site tasks at BGC, Taguig.

Qualifications

• Bachelor's degree in Office Administration or related field.
• Strong organizational and time-management skills.
• Proficient in basic office applications and document management.
• Willing to work full onsite in BGC, Taguig.

Responsibilities

• Provide day-to-day administrative support to the Admin Department.
• Assist with scanning, photocopying, encoding, filing and monitoring of administrative documents and records.
• Prepare forms, letters, reports, and other administrative documents.
• Support the monitoring, updating, and filing of maintenance-related documents, schedules and records.
• Provide administrative assistance to the Department Head and Team Leader as needed.
• Assist in monitoring and coordinating general office activities, including cleanliness, orderliness, and proper maintenance of office areas and facilities.
• Perform fieldwork and other off-site administrative tasks when necessary or as assigned.
• Monitor documents pending approval, coordinate necessary follow-ups with concerned personnel, and ensure that all required approvals and actions are completed within the prescribed timeline.
• Provide necessary support as a reliever for Administrative Staff during periods of absence, leave, or increased workload.
• Perform other related duties and responsibilities as may be assigned by the Department Head.

Skills

Office administration

Organizational skills

Time management

Documentation

Education

Bachelor's degree in Office Administration

Tools

MS Office

Job description

About the role

The Administrative Assistant will provide support to the Administration Department in carrying out daily administrative and office-related works.

Key responsibilities

• Provide day-to-day administrative support to the Admin Department.

• Assist with scanning, photocopying, encoding, filing and monitoring of administrative documents and records

• Prepare forms, letters, reports, and other administrative documents

• Support the monitoring, updating, and filing of maintenance-related documents, schedules and records

• Provide administrative assistance to the Department Head and Team Leader as needed

• Assist in monitoring and coordinating general office activities, including cleanliness, orderliness, and proper maintenance of office areas and facilities

• Perform fieldwork and other off-site administrative tasks when necessary or as assigned

• Monitor documents pending approval, coordinate necessary follow-ups with concerned personnel, and ensure that all required approvals and actions are completed within the prescribed timeline

• Provide necessary support as a reliever for Administrative Staff during periods of absence, leave, or increased workload

• Perform other related duties and responsibilities as may be assigned by the Department Head

About you

• Bachelor's Degree in Office Administration or related field

• Knowledgeable in administrative support, office coordination, documentation and daily office operations

• Strong organizational and time-management skills

• Proficient in basic office applications and document management

• Willing to perform fieldwork and off-site administrative tasks when needed

• Willing to work full onsite in BGC, Taguig