Administrative Assistant

Medrisk Llc; Mandaluyong; On-site; PHP 240,000 - 360,000; Full time

Job summary

Medrisk Llc in Mandaluyong, National Capital Region, PH, is seeking an Office Administrator to ensure efficient operations by handling a wide range of administrative tasks, record-keeping, scheduling, and communication.

The role provides essential support to staff and clients, serves as a central point for office needs, and includes vendor relations, data entry, reports, and compliance with DOLE and OSH standards.

Qualifications

• Bachelor's degree from an accredited university or college.
• 3 years’ experience in Office Administration.
• Certified Occupational Safety and Health (OSH) Officer I II III.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to learn new technologies and processes.
• Ability to collaborate effectively with other team members.
• Time management is a must, as most tasks are deadline driven.
• Working knowledge of MS Word, Excel, PowerPoint, SharePoint, etc.

Responsibilities

• Provides general administrative support to staff and management, including handling correspondence, preparing documents and scheduling meetings.
• Ensure the office is well stocked with supplies, maintain equipment and handle vendor relations.
• Maintain records and databases, perform data entry, and prepare reports.
• Assist with event planning and coordination, including engagement activities and team building activities.
• Assist with bookkeeping and billing.
• Provide excellent customer service to visitors and manage the reception area.
• Ensure compliance with relevant legislation and regulations, such as those from Department of Labor and Employment (DOLE).
• Conduct workplace inspections to identify potential hazards and risks.
• Monitor and ensure compliance with OSH standards and regulations
• Prepare reports on OSH performance and compliance
• Investigate accidents and incidents to determine root causes and prevent recurrence
• Other duties as assigned

Skills

Communication skills

Organizational skills

Time management

Team collaboration

Adaptability

Deadline management

Learning new technologies

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

SharePoint

Job description

Mandaluyong, National Capital Region, PH

2 days ago Requisition ID: 2935

Job Purpose:

The Office Administrator is responsible for ensuring efficient and smooth operation by managing a wide range of administrative tasks, including record-keeping, scheduling, and communication. They provide crucial support to staff, client and act as a central point for various office-related needs.

Duties:

• Provides general administrative support to staff and management, including handling correspondence, preparing documents and scheduling meetings
• Ensure the office is well stocked with supplies, maintain equipment and handle vendor relations
• Maintain records and databases, perform data entry, and prepare reports
• Assist with event planning and coordination, including engagement activities and team building activities
• Assist with bookkeeping and billing
• Provide excellent customer service to visitors and manage the reception area
• Ensure compliance with relevant legislation and regulations, such as those from Department of Labor and Employment (DOLE)
• Conduct workplace inspections to identify potential hazards and risks
• Monitor and ensure compliance with OSH standards and regulations
• Prepare reports on OSH performance and compliance
• Investigate accidents and incidents to determine root causes and prevent recurrence
• Other duties as assigned

Requirements/Skills/Qualifications:

• Graduate of a bachelor’s degree from an accredited university or college,
• Proficiency in Office Administration with 3 years’ experience
• Certified Occupational Safety and Health (OSH) Officer I II III
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Ability to learn new technologies and processes
• Ability to collaborate effectively with other team members
• Time management is a must, as most of the tasks given are deadline driven
• Working knowledge of MS Word, Excel, PowerPoint, SharePoint etc.

Preferred Skills/Qualifications:

• Capable of performing assigned tasks with little supervision
• Experience working in a multitask environment, taking directions from multiple staff