Administrative Officer

Wimax Philippines Inc.; Mandaluyong; On-site; PHP 300,000 - 420,000; Full time

Job summary

Wimax Philippines Inc. in Mandaluyong City, Metro Manila, is seeking an experienced Administrative Officer to support day-to-day office operations and coordinate across departments.

You will help manage schedules, maintain records, handle correspondence, and assist with meeting coordination and facilities oversight. The role requires strong attention to detail, excellent English communication, and the ability to collaborate with colleagues at all levels while maintaining confidentiality and

Qualifications

• Proven experience as Administrative Officer or similar role.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong organisational and time management skills with the ability to prioritise tasks.
• Excellent written and verbal English communication.

Responsibilities

• Managing office schedules and calendar coordination for senior staff.
• Preparing and maintaining administrative records and documentation.
• Handling correspondence, emails, letters and packages.
• Supporting meeting organisation, agendas, minutes and documentation.
• Coordinating office supplies and inventory.
• Processing expense reports and invoices for approval.
• Providing reception duties and visitor guidance.
• Liaising with service providers for facilities maintenance.
• Supporting HR onboarding and record keeping.
• Assisting with project coordination and administrative tasks.

Skills

MS Office proficiency

Organizational skills

English communication

Confidentiality

Attention to detail

Professionalism

Reliability

Office management systems

Adaptability

Time management

Tools

Microsoft Office

Job description

About the role

We are seeking an experienced Administrative Officer to join our team in Mandaluyong City, Metro Manila. In this role, you will be the backbone of our administrative operations, providing essential support to ensure smooth day-to-day functioning of the office. You will work collaboratively with various departments, managing schedules, coordinating communications, and maintaining organisational systems that enable our business to operate efficiently. This is a key position that bridges operational teams and senior management, requiring someone who is detail-oriented, proactive, and capable of managing multiple priorities simultaneously.

Key responsibilities

• Managing office schedules, appointments and calendar coordination for senior staff and departments
• Preparing and maintaining accurate administrative records, files and documentation
• Handling incoming and outgoing correspondence, including emails, letters and packages
• Supporting meeting organisation, including preparing agendas, taking minutes and distributing documentation
• Coordinating office supplies inventory and placing orders to maintain adequate stock levels
• Processing expense reports, invoices and other financial documentation for approval
• Providing reception duties, greeting visitors and directing them appropriately
• Maintaining office facilities and liaising with service providers for maintenance and repairs
• Supporting human resources functions such as employee onboarding and record keeping
• Assisting with project coordination and administrative tasks as required by management

What we're looking for

• Proven experience as an Administrative Officer, Administrative Assistant or similar role within an office environment
• Proficiency in Microsoft Office applications, particularly Excel, Word and Outlook
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English
• Demonstrated ability to maintain confidentiality and handle sensitive information professionally
• Attention to detail with accuracy in data entry and record keeping
• A professional demeanour with strong interpersonal skills and a collaborative approach to working with colleagues at all levels
• Reliability and punctuality with a commitment to maintaining professional standards
• Familiarity with office management systems and administrative best practices
• Flexibility and adaptability to changing priorities and business needs

Interviews shall be held at #11 Katarungan Street, Mandaluyong City