Administrative Assistant

MedRisk; Mandaluyong; On-site; PHP 300,000 - 420,000; Full time

Job summary

MedRisk is seeking a diligent Office Administrator to ensure smooth operations, handle records, scheduling, and front-desk duties, and support staff and clients.

You will manage inventories, vendor relations, data entry, reports, and event coordination while maintaining DOLE and OSH compliance.

The role requires a bachelor's degree, 3 years of office administration experience, and proficiency with MS Word, Excel, PowerPoint, and SharePoint.

Qualifications

• Bachelor’s degree from a recognized university.
• Office administration experience of 3 years.
• Certified Occupational Safety and Health (OSH) Officer I II III.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to learn new technologies and processes.
• Ability to collaborate effectively with other team members.
• Time management is a must, as most tasks are deadline driven.
• Working knowledge of MS Word, Excel, PowerPoint, SharePoint etc.

Responsibilities

• Provides general administrative support to staff and management, including handling correspondence, preparing documents and scheduling meetings.
• Ensure the office is well stocked with supplies, maintain equipment and handle vendor relations.
• Maintain records and databases, perform data entry, and prepare reports.
• Assist with event planning and coordination, including engagement activities and team building activities.
• Assist with bookkeeping and billing.
• Manage vendor relations, including ordering supplies, office needs etc.
• Provide excellent customer service to visitors and manage the reception area.
• Ensure compliance with relevant legislation and regulations, such as DOLE.
• Conduct workplace inspections to identify potential hazards and risks.
• Monitor and ensure compliance with OSH standards and regulations.
• Prepare reports on OSH performance and compliance.
• Investigate accidents and incidents to determine root causes and prevent recurrence.
• Other duties as assigned

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Detail-oriented

Collaboration

Learning new technologies

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

SharePoint

Job description

Job Description:

Job Purpose:

The Office Administrator is responsible for ensuring efficient and smooth operation by managing a wide range of administrative tasks, including record-keeping, scheduling, and communication. They provide crucial support to staff, client and act as a central point for various office-related needs.

Duties:

• Provides general administrative support to staff and management, including handling correspondence, preparing documents and scheduling meetings
• Ensure the office is well stocked with supplies, maintain equipment and handle vendor relations
• Maintain records and databases, perform data entry, and prepare reports
• Assist with event planning and coordination, including engagement activities and team building activities
• Assist with bookkeeping and billing
• Manage vendor relations, including ordering supplies, office needs etc.
• Provide excellent customer service to visitors and manage the reception area
• Ensure compliance with relevant legislation and regulations, such as those from Department of Labor and Employment (DOLE)
• Conduct workplace inspections to identify potential hazards and risks
• Monitor and ensure compliance with OSH standards and regulations
• Prepare reports on OSH performance and compliance
• Investigate accidents and incidents to determine root causes and prevent recurrence
• Other duties as assigned

Requirements/Skills/Qualifications:

• Graduate of a bachelor’s degree from an accredited university or college,
• Proficiency in Office Administration with 3 years’ experience
• Certified Occupational Safety and Health (OSH) Officer I II III
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Ability to learn new technologies and processes
• Ability to collaborate effectively with other team members
• Time management is a must, as most of the tasks given are deadline driven
• Working knowledge of MS Word, Excel, PowerPoint, SharePoint etc.

Preferred Skills/Qualifications:

• Capable of performing assigned tasks with little supervision
• Experience working in a multitask environment, taking directions from multiple staff