Administrative Assistant

Rockwell Land Corporation; Makati; On-site; PHP 201,000 - 268,000; Full time

Job summary

Rockwell Land Corporation, in Makati, is seeking an administrative support role within the Property Management Office. The position entails clerical tasks including correspondence, document handling, data research, and coordinating access and ID processes for staff and tenants.

The role involves daily office duties, payment processing, reporting, and assisting residents with inquiries while maintaining orderly mail and supplies.

Qualifications

• Prepares and processes correspondence, reports, meeting agendas, and general papers; types routine letters, memos, reports.

Responsibilities

• Maintains and organizes documents and communications, databases; researches, gathers and analyzes data.
• Monitors submission of requirements for ID, access cards and sticker applications.
• Issues security access cards, car stickers and IDs for staff and contractors; prepares summary reports.
• Receives payments and issues receipts; prepares daily collection reports and transmits to Accounting.
• Assists residents with inquiries and concerns; handles mail and office supplies.

Job description

Provides a variety of clerical and administrative duties to enable the Property Management Office manage the day to day activities which include maintaining Unit Owner / Tenant accounts, compiling information and analyzing data, and helps coordinate work activities.

Duties and Responsibilities:

• Prepares and processes correspondence, reports, meeting agendas, and general papers; composes and types routine correspondence, memos, letters, reports, etc.
• Maintains and organizes documents and communications, databases; researches, gathers and analyzes data; monitors transmittal of documents released by the PMO.
• Monitors and ensures submission of requirements for ID, access cards and sticker application; processes up ID applications of maids and drivers.
• Issues security access cards, car stickers and ID for maids and drivers; prepares summary report of issued car stickers and IDs.
• Sorts out all mails and distributes them into the mailboxes; ensures that the mailroom is kept clean and orderly as possible.
• Delivers circulars, letters, documents and other materials as instructed by the PMO.
• Follows up renewal of expired tenant storage leases.
• Receives payment and issues proper official and provisional receipts, whichever is more appropriate, for every payment received.
• Prepares daily collection report, deposit slips and transmits to Accounting Department.
• Prepares and segregates billing statements for release.
• Assists in handling complaints, inquiries and concerns of residents.
• Maintains office equipment and monitors office supplies
• Performs other duties and functions as may be assigned.