Property Management Admin Assistant

Menarco Development Corporation; Taguig; On-site; PHP 240,000 - 360,000; Full time

Job summary

Menarco Development Corporation is seeking a Property Management Admin Assistant to provide comprehensive administrative and operational support for property management activities in Taguig. The role oversees vendor payments, compliance with statutory and government requirements, service personnel performance monitoring, and documentation and records management.

The successful candidate will handle inventory control, purchasing, petty cash, office coordination, and stakeholder communication

Qualifications

• College degree in Business Management or equivalent.
• At least 2 years work experience in real estate or property management.
• Proficient in MS Office (Word/Excel/PowerPoint/Outlook).

Responsibilities

• Process vendor payments and coordinate with clients.
• Monitor service personnel performance and coordinate contractor activities.
• Provide administrative support and office coordination including records, inventory, and purchasing.
• Ensure records, reports, and government compliance are maintained and updated.

Skills

Interpersonal skills

Detail-oriented

Multitasking

Customer service

Education

College degree in Business Management

Tools

MS Office

Word

Outlook

Excel

PowerPoint

Job description

The Property Management Admin Assistant provides comprehensive administrative and operational support to ensure the efficient management of property operations. The role oversees vendor payment processing, statutory and government compliance requirements, service personnel performance monitoring, and proper documentation and records management. It also handles inventory control, purchasing, petty cash management, and stakeholder coordination, ensuring that all administrative, financial, and regulatory processes are carried out accurately, timely, and in accordance with company policies and applicable regulations.

• Process all vendor payments including coordination with clients
• Receive invoices and bills and forward for Property Manager approval
• Ensure compliance with statutory payment requirements
• Monitor adherence to company regulations related to financial transactions

B. Service Personnel Performance Monitoring

• Monitor performance of all service personnel
• Set appointments with service contractors, unit owners, and personnel as required
• Coordinate requests such as security passes and related correspondence

C. Administrative Support & Office Coordination

• Attend to incoming and outgoing phone/fax messages
• Manage Function Room reservations, PR preparation, and monitoring
• Perform other duties assigned by the Property Manager
• Conduct regular inventory of office and storeroom items
• Monitor withdrawal and return of inventory items
• Handle canvassing and purchasing functions
• Follow up on monthly requisition of housekeeping consumables and office supplies
• Maintain and update cash flow records
• Act as Petty Cash Custodian

E. Records, Reporting & Government Compliance

• Maintain and update files and records
• Prepare vendor, client, and emergency contact lists
• Develop policies and procedures within administrative scope
• Ensure compliance with government requirements (permits, licenses, taxes, environmental provisions)
• Ensure overall compliance with company regulations and requirements

Required Qualifications

Education & Experience

• College graduate with a degree in Business Management or its equivalent
• With at least 2 years work experience in real estate industry
• Sound interpersonal skills to manage diverse range of service providers and client representatives
• Must be keen in details, dependable with value for high work ethics and customer service
• Ability to manage multiple and complex operational matters on a daily basis
• Proficient in MS Office (Word, Outlook, Excel & Powerpoint)

Other Personal Characteristics

• Well-groomed & mannered and projects professionalism
• With good interpersonal skills
• Ability to adapt to rapidly changing situations
• Ability to focus on meeting all performance targets
• Strong communicator - good presentation skills & possesses strong verbal & written communication skills; also an active listener