Admin Assistant

Transnational Properties, Inc.; Mandaluyong; On-site; PHP 279,000 - 390,600; Full time

Job summary

A property management company in Metro Manila is seeking an Administrative Assistant to provide on-site administrative support for the Property or Leasing team. Responsibilities include handling documentation, coordinating tenant communications, and assisting in leasing activities. Ideal candidates should have a Bachelor’s Degree and 1-2 years of administrative experience, preferably in property management or real estate. Proficiency in MS Office and strong organizational skills are required.

Qualifications

• 1-2 years of relevant administrative experience, preferably in property management, leasing, or real estate.
• Detail-oriented and able to work independently with minimal supervision.
• Willing to be assigned to any project site.

Responsibilities

• Provide administrative and clerical support to the Property or Leasing team.
• Handle and organize site documents such as lease contracts, reports, permits, and correspondence.
• Prepare and update daily, weekly, and monthly site reports.
• Assist in monitoring tenant concerns and requests.
• Coordinate with maintenance and security teams for site-related issues.

Skills

Organizational skills

Communication skills

Multitasking skills

Education

Bachelor’s Degree in Business Administration or related course

Tools

MS Office applications (Word, Excel, PowerPoint)

Job description

The Administrative Assistant will provide on-site administrative and clerical support to the Property or Leasing team. This role ensures smooth daily operations at the assigned site by handling documentation, tenant coordination, office organization, and assisting in lease and property-related activities.

Key Responsibilities:

• Provide administrative and clerical support to the Property or Leasing team.
• Handle and organize site documents such as lease contracts, reports, permits, and correspondence.
• Prepare and update daily, weekly, and monthly site reports.
• Assist in monitoring tenant concerns, requests, and communications.
• Coordinate with maintenance and security teams for site-related issues.
• Monitor office supplies, utilities, and inventory for the site office.
• Handle collection schedules, acknowledgment receipts, and assist in petty cash liquidation.
• Support leasing activities such as tenant move-in/move-out documentation, and updating lease tracking sheets.
• Ensure proper filing of physical and digital records for easy retrieval.
• Perform other related tasks as may be assigned by the Property/Leasing Manager.

Qualifications:

• Bachelor’s Degree in Business Administration, Office Management, or any related course.
• At least 1–2 years of relevant administrative experience, preferably in property management, leasing, or real estate.
• Proficient in MS Office applications (Word, Excel, PowerPoint).
• Strong organizational, communication, and multitasking skills.
• Detail-oriented and able to work independently with minimal supervision.
• Willing to be assigned to any project site.