Administrative Assistant

Accentline Inc.; Iloilo City; On-site; PHP 240,000 - 340,000; Full time

Job summary

Accentline Inc. in Iloilo City, Philippines, is seeking an on-site Administrative Assistant to support management and the accounting team. You will manage calendars, billing, meetings, and communications, while organizing documents and confidential records.

The role requires strong MS Office and Google Workspace skills, excellent written and verbal communication, and the ability to multitask in a fast-paced environment. Rotational mid-shift to night-shift is expected.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Accountancy, Management, or a related field.

Responsibilities

• Provide administrative support to management and the accounting team.
• Manage calendars, billing, schedule meetings, appointments, and coordinate internal and external communications.
• Prepare, organize, and maintain office documents, reports, and confidential records.
• Draft and format business correspondence, letters, proposals, reports, and meeting summaries.
• Coordinate with clients regarding appointments, document requests, and follow-ups in a professional manner.
• Monitor project progress, team tasks, deadlines, and performance updates, and provide status reports when necessary.
• Organize and maintain both physical and electronic filing systems.
• Assist in preparing spreadsheets, and other business documents.
• Support the onboarding and administrative needs of new employees when required.
• Perform other administrative and clerical duties as assigned to support daily business operations.

Skills

Microsoft Office

Google Workspace

Communication

Organizational skills

Attention to detail

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Excel

PowerPoint

Outlook

Google Docs/Sheets/Drive

Job description

Key Responsibilities

• Provide administrative support to management and the accounting team.

• Manage calendars, Billing, schedule meetings, appointments, and coordinate internal and external communications.

• Prepare, organize, and maintain office documents, reports, and confidential records.

• Draft and format business correspondence, letters, proposals, reports, and meeting summaries.

• Coordinate with clients regarding appointments, document requests, and follow-ups in a professional manner.

• Monitor project progress, team tasks, deadlines, and performance updates, and provide status reports when necessary.

• Organize and maintain both physical and electronic filing systems.

• Assist in preparing spreadsheets, and other business documents.

• Support the onboarding and administrative needs of new employees when required.

• Perform other administrative and clerical duties as assigned to support daily business operations.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Accountancy, Management, or a related field.

• Previous experience in an administrative, executive assistant, or office support role is preferred; experience in a CPA or accounting firm is an advantage.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive).

• Excellent written and verbal communication skills.

• Strong organizational skills with exceptional attention to detail.

• Ability to prioritize tasks, work independently, and manage multiple responsibilities in a fast-paced environment.

• Professional, dependable, and able to maintain confidentiality when handling sensitive information.

• Willing to work on-site in Iloilo.

• Willing to work on a rotational mid-shift to night-shift schedule.