Administration and Personal Assistant

Dempsey Resource Management Inc.; Makati; On-site; PHP 223,200 - 334,800; Full time

Job summary

A resource management firm in Makati is seeking an experienced Administrative Assistant to provide comprehensive support. Responsibilities include managing schedules, handling petty cash, and coordinating supplies. The ideal candidate has at least three years of experience, strong interpersonal skills, and is proficient in both English and Filipino. This role requires excellent organizational abilities and the capacity to multitask effectively in a fast-paced environment.

Qualifications

• At least three (3) years of experience as an Administrative Assistant.
• Proficient in both English and Filipino.
• Ability to work efficiently under pressure.

Responsibilities

• Receive and screen visitors, direct phone calls, and distribute mail.
• Handle petty cash fund and prepare summaries for replenishment.
• Manage and organize schedules, diaries, appointments, meetings, and events.

Skills

Strong interpersonal skills

Tech-savvy

Active listening

Effective communication

Critical thinking

Organized

Attention to detail

Multitasking

Education

Graduate of a four-year course

Job description

Responsibilities

• Receive and screen visitors, direct phone calls, and distribute mail
• Issue Official Receipts and coordinate distribution through messengers
• Disburse checks and verify issued Official Receipts
• Handle petty cash fund and prepare summaries for replenishment
• Prepare requisition and liquidation of funds
• Canvass and source new materials or supplies as needed
• Prepare and maintain records of Purchase Orders
• Monitor and coordinate delivery of supplies, materials, and other items
• Coordinate messengerial tasks, maintenance activities, and repair services
• Manage and organize schedules, diaries, appointments, meetings, and events
• Maintain and update databases and filing systems
• Collate and file reports and personal documents
• Coordinate with household staff for administrative or logistical needs

Qualifications

• Preferably a graduate of a four-year course
• At least three (3) years of experience as an Administrative Assistant
• Strong interpersonal skills
• Tech‑savvy, with experience in word processing and email applications
• Active listening and effective communication skills
• Excellent critical thinking and logical reasoning skills; proactive in problem‑solving
• A self‑starter who is organized, resourceful, and able to complete tasks with minimum supervision
• Proficient in speaking, reading, and writing in both English and Filipino
• High attention to details with excellent time management
• Ability to multitask and work efficiently under pressure